Manager Of Operations

The executive assistant will provide high-level administrative support to the executive team by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Essential Functions

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The Manager of Operations serves as a key role in the leadership team and is accountable for the day-to-day operations, including existing platforms and newly acquired businesses.
• Ensure organization and smooth flow of the office. Including providing suggestions for systems or processes to improve functioning of operations.
• Operate as executive assistant to the owners.-
• Manage calendar.
• Type reports, memos, letters and other documents using word relevant computer software.
• Record, type and distribute meeting minutes.
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
• File and retrieve corporate documents, records and reports.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Travel arrangements.
• Oversee, ensure accuracy of an assist as needed with all office functions, including customer relations.
•  Payroll duties and confirming correct timesheets and deductions.
• Website Management
• Ensure all records and updated and maintained to meet all regulator agencies requirements.
• Coordinate monthly meetings and ongoing training for staff and contractors.
• Interview and hire new staff.
• Lead the hiring and training of staff members.
• Evaluate and manage staff performance
• Ensures regulatory compliance with HIPAA, OSHA, labor laws, and other federal, state and local regulations.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
• Enhances Company's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Other business-related administrative duties as required.

Competencies

• Communication Proficiency.
• Time Management.
• Collaboration Skills.
• Personal Effectiveness/Credibility.
• Flexibility.
• Technical Capacity.
• Stress Management/Composure.