Accounts Payable Clerk

SUMMARY

This role encompasses traditional Accounts Payable (AP) responsibilities along with a strategic focus on driving transformation through the adoption of cutting-edge Enterprise Resource Planning (ERP) functionality and automation tools.

The AP Clerk plays a crucial role in the financial operations of the organization by ensuring accurate and timely processing of invoices and payments while focusing on leveraging advanced technological solutions within the AP function to enhance efficiency and overall performance.

To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability to be successful.

DUTIES/RESPONSIBILITIES (include but are not limited to the following)

• Invoice Processing
  • Receive, review, and verify invoices for accuracy, completeness, and approval
  • Match invoices with purchase orders and receiving documents
  • Resolve discrepancies with vendors and internal departments
• Data Entry and Coding
  • Accurately enter invoice data into the ERP system
  • Assign appropriate general ledger codes and cost centers to expenses
• Payment Processing
  • Prepare and process payments, including checks, electronic transfers, and ACH payments
  • Maintain vendor files and payment schedules
  • Monitor payment terms and take advantage of discounts when applicable
• Reconciliation
  • Reconcile vendor statements with accounts payable records
  • Investigate and resolve any discrepancies or outstanding balances
  • Maintain accurate aging reports and ensure timely resolution of past due invoices.
• Communications and Coordination
  • Collaborate with internal departments, such as purchasing and receiving, to resolve issues and improve processes
  • Maintain appropriate records in order to meet audit requirements

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent required, Associate’s or Bachelor’s degree in accounting or a related field is preferred.
• Minimum of two years of experience in office operations, including experience with automated accounts payable systems is preferred.

SKILLS AND ABILITIES

• Proficiency in Microsoft Office applications, particularly Excel
• Strong understanding of accounting principles and practices
• Excellent attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills
• Analytical mindset with problem-solving abilities