Contracts Specialist 3

Washington State Parks and Recreation Commission

Job Title: Contracts Specialist 3

Job Number: 2024-07546

Salary: $64,092.00 - $86,208.00 Annually

Location: Tumwater, WA

Closes: July 21st, 2024, at 11:55 p.m. PST 

***Please note - on 07/01/2024 there will be a cost of living pay increase of 3% to the listed salary. 

 ___________________________

This recruitment is for one (1) full-time, permanent, Contract Specialist 3 fulltime position located in Tumwater, Washington. Working hours are Monday- Friday 8:00am – 5:00pm. 

The Contracts Specialist 3 is responsible for procurement compliance and contract compliance to include the administration of contracts, interagency agreements, grants, letters of understanding, performance of competitive solicitations, contractual negotiation, etc. This position serves as the agency's first point of contact for all contractual questions, expertise, direction, and may also work as an assistant contracts administrator and work to resolve issues that arise during the contracting process.

The ideal candidate for this role is someone who enjoys paying attention to the details, is experienced in the world of government contracts, who is motivated by helping others, willing to share knowledge and provide guidance in a team environment, and someone who understands that the proper execution of contracts and agreements is an important role that helps the agency further its mission of making WA State Parks cherished destinations that all Washingtonians enjoy, appreciate, and proudly support!

Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse--and most beautiful--parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. The agency is staffed with nearly 1000 employees (summers), who are some of the most passionate employees you'll find anywhere. We love what we manage and what we do. For more information on Washington State Parks, click here.

Duties include, but are not limited to:

• Supervise and manage staff by providing management and leaderships guidance on assigned functions, annual expectations, and all agency rules and policies.
• Create and review various contract related documents that are required for lawful agency contractual relationships including but not limited to, the pre-solicitation stage, competitive procurement process, contract award, contract execution, and contract closure activities.
• Manage public works contracts from initiation to completion, ensuring they comply with Public Works Policy and legal requirements. Review change orders and closing documents for adherence and precision.
• Advise Parks agency staff on all applicable laws, rules, and procedures that are involved in all facets of contracting work including, the execution of grants, contracting for construction, and goods or services.
• To professionally support these facets, fluency is required in the applicable laws/rules/policies, including but not limited to:

—RCW 39.80 - Engineering and Architectural

—RCW 39.04 - Public Works

—RCW 39.26 - Procurement of Goods and Service

—RCW 79A.05 - State Parks Statute

—2 CFR 200 - Uniform Administrative requirements (federal grants)

—DES-090-06 Supplier Diversity Policies

—DES-210-01 Reporting Agency Contracts

• Provide guidance on training and fostering of Washington State Equity in Procurement initiatives.
  

REQUIRED QUALIFICATIONS:

• Bachelor's degree* involving major study in business administration, public administration, business law, commerce, economics, mathematics/statistics, or a closely related field.**
• Three (3) years of experience in negotiating, administering, or terminating government contracts, contract property management, contract cost or price analysis, or contract compliance administration.

OR

• Master's degree in business administration, public administration, business law, commerce, economics, mathematics/statistics, or a closely related field and two (2) year of experience in negotiating, administering, or terminating government contracts, contract property management, contract cost or price analysis or contract compliance administration. 

OR

•  A law degree from an accredited college or university approved by the Washington State Bar Association and one (1) year of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analysis, or contract compliance administration. 

** Additional qualifying work experience can be substituted year-for-year for education. **

DESIRED QUALIFICATIONS:

• One (1) year of experience working in a Washington State government agency centralized contracts unit with familiarization in: Posting competitive solicitations in WEBS, grant management, contract negotiating, grant & contract execution in the areas of two (2) CFR 200 - Federal Grants, RCW 39.04 - Public Works, RCW 39.80 - Architectural and Engineering, and RCW 39.26 - Goods and Services.

Additionally, a successful candidate will have the ability to:

• Gather, analyze, and understand data to formulate opinions and decisions.
• Maintain strict confidentiality.
• Communicate effectively and efficiently.
• Formulate techniques and methods to meet identified core needs.
• Manage time appropriately to meet deadlines 

Working conditions: 

This position works Monday - Friday 8:00am to 5:00pm. Alternative schedule may be available if approved by the supervisor. *After the first six (6) months of employment this position maybe is eligible for a 30% (2 days/week) telework schedule and will report on-site 70% (3 days/week). 

This position will work at our Parks, Headquarter building currently located in Tumwater, however we are planning to move to Lacey, WA. sometime this fall.

HOW TO APPLY

To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. You must attach or embed in your application the following: 

• Letter of interest specifically addressing the qualifications listed in this announcement.
• Current resume.
• Three professional references, if not completed in the application process.

NOTE: Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

*This job announcement may be used to fill other positions of the same classification if vacant in the next 60 days.   

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

Diversity Policy Statement:

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to build a workplace culture that is welcoming and inclusive in which all employees feel respected and empowered to bring their unique ideas to the agency. At State Parks, we believe that embracing diverse backgrounds and experiences is essential to growing a strong workforce. We encourage applicants underrepresented in natural resources and outdoor recreation fields to apply, including but not limited to women, Black, Indigenous and people of color (BIPOC), individuals with disabilities, neurodivergent individuals, disabled and Vietnam era veterans, persons over 40 years of age, and individuals who identify as a part of the 2SLGBTQ community.

Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about recruitment and the hiring process, please contact Wendy Vandel at Wendy.vandel@parks.wa.gov or (360) 902-8688. 

For information about this position, please contact Susan Jabal at Susan.Jabal@parks.wa.gov or (360) 902-8531. 

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.