What are the responsibilities and job description for the Office Assistant position at Wave Creations?
We are looking to hire an Office Assistant to join our team. An Office Assistant is primarily responsible for supporting the facility needs of the company including reception, housekeeping, clerical, and basic maintenance duties. This position entails the ability to maintain a positive, professional manner in a demanding and varied office environment. In this role, you will interact with all levels of staff to ensure a productive and functioning environment.
Responsibilities
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring the accuracy and validity of the information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues
- Perform receptionist duties when needed
Requirements
- High School Diploma required
- Prior experience in an office is a plus.
- Must have a working knowledge of MS Office (Word and Excel) and Google, and able to learn new software quickly.
- Demonstrate oral and written communication skills; communicate effectively with various contacts (internal and external).
- Must exhibit professionalism, excellent interactive skills, and strong customer service.
- Must display strong analytical and organizational skills.
- Possess the ability to identify and implement process improvement strategies with positive business results.
- Must have strong work ethics and a high level of confidentiality to ensure proper handling of sensitive information.
Salary : $42,300 - $48,900
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