Full Charge Bookkeeper/Office Manager

Job description

Office Manager/Bookkeeper Job Description

At Waverly Cabinets, Inc., smooth accounting processes and systems are the key to our success. We’re in need of an bookkeeper/office manager with excellent organization skill and a personable disposition to keep them thriving. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, you will nurture the pleasant work environment our people love.

Objectives of this Role

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Greeting visitors, answering a high-volume of incoming calls, and delivering world class customer service to our customers
• Perform routine clerical accounting duties within a fast-paced environment, while adhering to established accounting standards
• Maintain accurate reporting, filing, and database management in multiple systems

Daily and Monthly Responsibilities

• Verify, post, and balance daily detailed financial transactions using QuickBooks Desktop
• Process journal entries, reconcile bank statements, process payroll, and prepare consolidated internal and external financial statements
• Provide direct administrative supports as needed, including scheduling appointments, meetings, maintaining filing system, mailing and shipping packages, and general office duties as may be assigned
• Prepare month-end closing activities, including preparation of journal entries, reconciliation of accounts, sales tax computations and reporting, and other accounting duties in a timely accurate manner
• Responsible for coordinating HR activities for the personnel, including developing recruitment strategies, implementing systems for managing staff benefits, payroll, and on-boarding new employees
• Maintain compliance with federal state, and local regulations and employment laws, reviewing policies and practices to maintain compliance

Skills and Qualifications

• 2 years of HR and high volume Quickbooks Desktop experience a must
• Strong time-management and people skills, flexibility, and multitasking ability
• Ability to multi-task, take initiative, prioritize, and meet tight deadlines
• Advanced computer skills and experience with online platforms
• Proficiency with Microsoft Office, with aptitude to learn new software and systems

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance or equivalent work experience
• 5 years’ experience in a bookkeeping or office management role
• Knowledge of basic financial, tax, and accounting principles
• Engaging personality and optimistic outlook
• Experience developing internal systems, policies, and compliance.
• Ability to handle confidential information

Job Type: Full-time

Salary: $22.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Pittston, PA 18640: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you comfortable reaching out to customers and vendors to solve problems?

Education:

• Associate (Required)

Experience:

• QuickBooks Desktop: 5 years (Required)
• Human resources: 5 years (Preferred)

Work Location: In person

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 5 years (Required)

Work Location: In person