Office Assistant

Overview

We’re looking for someone who is very organized and has great time management skills to help manage the day-to-day office operations and provides project administrative support to the Office Administrator and Owners.

Major Duties and Responsibilities

• Welcoming and directing visitors and contractors.
• Answer multi-line switchboard and direct calls to the appropriate individual. Take messages and/or return calls as needed. Check voicemails daily; forward appropriately.
• Filing, scanning and emailing documents and correspondence.
• Type general correspondence, memos, charts, tables, graphs, quotes, etc.
• Create and maintain job files for projects. Certified payrolls, data entry, clerical tasks for projects.
• Assist in the preparation of monthly payment applications/invoices, billbacks, and contracts for ongoing projects. Track pay applications, create AIA documents, and other administrative documents for ongoing construction projects.
• Ensure subcontract compliance requirements are met (insurance certificates and W-9’s)
• Assist with payroll, as needed.
• Accounts Payable/Accounts Receivable - Enter all invoices accordingly and accurately apply charge code.
• Balance and match receipts to credit card statements.
• Other duties as assigned: may include, ordering office supplies, coordinating meeting, sorting mail, sign for packages and deliveries, bank deposits.

Qualifications:

• Experience as an Office Assistant or Receptionist is required
• Have proficient knowledge of Microsoft Office (Word, Excel, and PowerPoint) are required.
• Be well organized and detail oriented. Able to prioritize and multitask. Great time management is essential.
• Able to take direction and work independently while executing on schedule.
• Excellent written and verbal communication skills.
• Experience working with accounting software preferred (Sage Peachtree/QuickBooks).
• Construction/financial experience is a plus.
• Must be able to handle sensitive and confidential information.

Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m.

Education:

• High school or equivalent (Required)

Job Type: Full-time

Pay: $12.00 - $16.00 per hour

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
Daily COVID-19 safety screening required. Masks required for all visitors that have not been vaccinated. Company follows CDC recommended guidelines for COVID-19 safety precautions.

Education:

• High school or equivalent (Preferred)

Experience:

• Office: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location