Executive Assistant to CEO

JOB SUMMARY

Conserves CEO's time and promotes the corporate image by representing the CEO internally and externally; serving as liaison between the CEO, key executives, and employees

TYPICAL DUTIES AND RESPONSIBILITIES

1. Represents the CEO by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the CEO.

2. Prepares and edits articles; designs graphic presentations

3. Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the CEO.

4. Arranges corporate travel and meetings by developing itineraries and agendas; scheduling flights; booking other transportation; arranging lodging and meeting accommodations.

5. Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.

6. Improves quality results by studying, evaluating, and re-designing processes; implementing changes.

7. Enhances CEO's and company's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Skills/Qualifications:

JOB SPECIFICATIONS

Education & Training

Minimum Bachelors Degree

Experience

3-5 years experience

Special Skills & Knowledge

• Digital/Social Media Marketing, Transcribing, Travel Logistics, Scheduling, Informing Others, Presentation Skills, Self-Confidence, Meeting Management, Client Relationships, Written Communication, Promoting Process Improvement, Decision Making, Administrative Writing SkillsAbility to effectively communicate and maintain productive and positive relationships.
• Accuracy and attention to detail; logical and methodical approach to problem solving.
• Strong organizational skills for the performance of a variety of complex administrative tasks. Ability to prioritize tasks.
• Ability to facilitate efficient meetings.
• Proficiency in Microsoft Office applications.

SCOPE OF RESPONSIBILITY

Supervision Received

Incumbent works independently on a day-to-day basis with occasional checking and guidance from the President/CEO.

MENTAL DEMANDS

The position has consistent periods of normal intensity and requires intermittent periods of focused concentration.

PHYSICAL & ENVIRONMENTAL DEMANDS

Physical Demands

Prolonged sitting, occasional walking and standing, minimal lifting in an office setting.

Audible Demands

Operation of the phone system, verbal communication with supervisors, co-workers, patients, etc.

Visual Demands

Computer use, operation of the phone system, preparation of reports, reading handwriting.

Color Perception

Not required for this position.

Environmental Conditions

Work is conducted in a typical indoor work environment with good lighting, noise and temperature control.

Hazards

Minimal risk of injury or work-related illness.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Transcription: 1 year (Preferred)

Work Location: In person

Salary : $18 - $21