Data Entry Clerk

Wells College is a nationally recognized, private four-year Liberal Arts college located in the Finger Lakes region of New York on the unceded lands of the Cayuga Nation. The mission of Wells College is to educate students to think critically, reason wisely, and act humanely as they cultivate meaningful lives. Wells College is the leader in providing immersive academic experiences tailored by each student. Our historic campus in a lakeside setting that is ideally conducive to deep learning is home to over 150 years of evolving, inclusive traditions that bind Wellsians across generations. Recognizing the role of higher education in supporting students from all backgrounds to lead in the future, Wells College actively seeks to diversify its faculty and staff. We strive to embody a culture of belonging that empowers all of our students -- 35% of whom identify as students of color and 32% who are first-generation -- to thrive. 
 
The Executive Director of Advancement seeks candidates for our Advancement Assistant for Gift and Data Entry role. This role is responsible for accurately reporting and receipting all gifts and pledges to the College in a timely manner.  The Advancement Assistant for Gift and Data Entry serves as member of the Advancement Team and works under the direction of the Executive Director of Advancement.

HOURS OF WORK: 

To start: Part-time; 21 hours per week 

As of April 1^st: Full-time; 35 hours per week upon retirement of Current Incumbent

Full-time employees are eligible for a wide range of benefits, including:

• Health, dental, and vision coverage
• Health Savings Account and Flexible Spending Account options
• Employee Assistance Program (EAP), which provides counseling for employees in need
• Basic and supplemental life insurance plans
• 403(b) retirement plan w/ 4% contribution 
• Long-term disability insurance
• Paid time away, including sick, personal and (10) vacation days upon hire, increasing to (15) days’ vacation at 1 year of service
• Generous holiday time - (12) paid days including the week between Christmas and New Years
• Flexible work hours
• Summer hours (four-day workweek)
• Dependent tuition benefits, including tuition remission at Wells and tuition exchange with other member institutions
• Free parking and use of the fitness center, pool, library, boathouse dock, and other campus facilities
• On-site café, Golf Course & Pro Shop, and discounts at College Store and Dining Hall with daily lunch buffet

JOB DUTIES AND RESPONSIBILITIES

• Manage the process of inputting all charitable gifts and pledges to the college into the database. 
• Generate all gift receipts and prepare acknowledgment materials for distribution to appropriate advancement staff.
• Prepare all gift and pledge reports including, but not limited to, weekly transmittal reports to the college controller, weekly update reports to advancement staff and senior staff.
• Input and maintain data relating to gift records, including, but not limited to, setting up new codes/general ledger accounts, completing gift designation transfers, updating donor biographical information, creating new constituent files (e.g., newly graduated students, current parents, and friends).
• Maintain the physical files in the file room.
• Provide back-up support as necessary for Advancement.
• Manage records for deceased donors and notify planned giving officer of possible forthcoming estate gifts.
• Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Strong computer skills, extreme attention to detail, knowledge of database functions, ability to preform detailed operations accurately, strong customer service skills, perform multiple tasks and meet deadlines. 

QUALIFICATION STANDARDS:  

High school diploma required; some college is preferred. Accounting experience and/or charitable gift entry experience is a plus. 

Wells College is an EEO employer and seeks to promote diversity in all hires. Underrepresented populations are strongly encouraged to apply.  No phone calls please.