Records Clerk- Police Department

This position is responsible for the maintenance of record systems; for classifying, coding and storing official Police Department data used for investigative and referral purposes.

Provides basic clerical/secretarial support; proficient communication and interpersonal skills; ability to interact with the public.

Responsibilities include, but are not limited to:

• Provides assistance to individuals at the Records Window with various types of record and report requests, as well as providing phone coverage and assisting callers with similar requests.
• Performs accurate and timely entry of motor vehicle violations, accident reports and alarm permits. Responsible for copying and filing accident reports with the NJ Department of Transportation.
• Works with multiple systems including: Record Management Systems, NCIC (National Crime Information Center), CAD (Computer Aided Dispatch), POSS (Police Officer Scheduling System), and NJ Department of Motor Vehicles.
• Provides Motor Vehicle Accident, Operations, Investigation or Arrest reports to insurance companies and/or individuals upon request under OPRA.
• Prepares correspondence to insurance companies, individuals, and attorneys and other written or verbal correspondence
• Maintains Patrol Vehicle Logs, Motor Vehicle Accident, Operation, Investigation reports and Arrest files. Researches and prepares discovery for prosecutor, public defender and attorneys.
• Assists Public obtain various information with regard to obtaining Handicap Placards, Alarm permits; process/assign number and mails Temporary Handicapped Placards, alram permits; assigns alarm incidents to registered permit holder and new Alarm owners.
• Provides criminal and/or vehicular records research, vial mail and/or fax, scan and emails to all branches of the military, other Police Departments, all branches of the US, State and County Governments.
• Sorts and distributes all incoming mail and faxes; copies and delivers court subpoenas to the Lieutenants, Sergeants and Patrol.
• Receives Discovery Requests including but not limited to Arrests, Motor Vehicle, Summonses.
• Provides clerical services to Detective Bureau, Administration, and Traffic Bureau as needed.
• Provides clerical and secretarial assistance when necessary and other related duties as required by the Chief of Police.

QUALIFICATIONS:

• High School Diploma or its equivalent and one year of office/clerical experience.
• Strong computer and communication skills and the ability to work independently, accurately and confidentially.
• Read, write, speak, understand and communicate in English sufficiently to perform the duties of the position

Job Type: Full-time

Pay: $42,054.00 - $60,894.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Princeton Junction, NJ 08550 (Required)

Work Location: In person

Salary : $42,054 - $60,894