What are the responsibilities and job description for the Assistant Office Manager position at WESTBROOK WEST CONDOMINIUM ASSOCIATION?
Westbrook West Condominiums
Office Manager Position 3.13.23 (On-site) Downers Grove, IL.
Job Description
➢ Assist the Property Manager with administrative office duties.
➢ Assist in other daily activities of property operations.
➢ Maintain accurate resident records and reports.
➢ Inspect the grounds for violations.
➢ Accept work orders from residents and route to the proper vendor or maintenance person.
➢ Demonstrate the ability to apply logical thinking to define problem, collect pertinent data, and initiate appropriate course of action.
➢ Professional and Courteous demeanor when dealing with residents.
➢ Deal with resident concerns and requests on a timely basis to ensure resident satisfaction.
➢ Write monthly newsletters.
➢ Work in conjunction with the Maintenance Staff
➢ Prepare notices for all buildings as determined by work being done in the buildings or on the grounds (i.e., seal coating, fire inspections, water shut offs, etc.)
➢ Orientations – provide buyer with all information concerning requirements of the
Condominium Association. Follow up to make sure all information is returned including census forms, insurance and Settlement Statement to provide proof of ownership.
Emphasize move-in procedures and renovation procedures.
➢ Maintain data base of all vendors/contractors and the date of expiration of their insurance.
Notify vendor/contractor 30 days prior to expiration date of insurance to send updated copy of insurance.
➢ Maintain list of maintenance charge backs to homeowners and send to Property Manager on the last day of the month.
➢ Send delinquency letters to all owners who are delinquent on assessments.
➢ Real Estate, Leasing, Property Management experience helpful
➢ $26/hr – 30hrs per week.
Job Type: Part-time
Pay: From $26.00 per hour
Schedule:
- Monday to Friday
Work Location: One location
Salary : $26