Compliance Project Support Assistant

Project Support Assistant
Employee Status: Regular
Schedule: Full-time
Location: Hybrid at Westfield Center, OH

You’re ready to make your mark where people care about each other. Where your work is meaningful. And where your unique perspectives are welcome. Think about joining Westfield, a company focused on what’s most important – the people behind our policies.  

Westfield was founded in 1848 by a small group of hard-working farmers who believed in the promise of the future and the power of the individual. Today, as one of the nation’s leading property and casualty (P&C) companies, we remain true to their vision and are dedicated to making a positive difference in our customers’ lives.

Responsibilities:

• Assists in coordinating project and program activities by creating and maintaining project schedules, tracking progress, and ensuring deadlines are met. 
  Coordinates meetings, prepares agendas, and documents minutes to facilitate effective communication and collaboration among team members.
• Supports Business Project and Program Managers in coordinating project activities, including tracking project milestones, monitoring project timelines, and ensuring that project deliverables are met.
• Provides program and project management budget support, including initial development, ongoing maintenance, forecasting, variance analysis, expense tracking, time reporting, and project statistic reporting. Ensures timely and accurate billing from vendors.
• Supports the identification, assessment, and monitoring of project risks including maintaining risk registers, assisting in the development and implementation of risk mitigation strategies, and tracking risk-related actions.
• Maintains accurate project documentation, including project plans, status reports, action item lists, and risk registers. Assists in the preparation of progress reports and presentations for project stakeholders.
• Contributes to stakeholder engagement activities, including organizing meetings, managing stakeholder communications, and assisting in the development and distribution of stakeholder engagement materials.
• Supports quality assurance processes by reviewing project deliverables and documentation for accuracy, consistency, and adherence to established standards and guidelines.
• Contributes to the improvement of project and program management support processes by identifying areas for enhancement and suggesting innovative solutions or best practices.

Job Qualifications:

• 0 - 2 years of experience in Project Management, Program Management or a related field.
• High School Diploma or General Education Diploma (GED) and/or commensurate experience. 
• Physical essential functions: ability to work 40 hours in an office environment (sitting, standing, on a computer, etc.), operate office related technology (computer, phone, etc.), travel as required.

Licenses and Certifications: 
NA

Behavioral Competencies

• Collaborates
• Communicates Effectively
• Customer Focus
• Decision Quality
• Nimble Learning

Technical Skills:

• Budgeting
• Documentation
• Program Execution
• Project Management Tools
• Project/Program Planning
• Quality Management
• Business Performance Management
• Data Analysis and Synthesis
• Leadership Reporting
• Project Management
• Project/Program Scheduling

Westfield offers a Total Rewards program that focuses on compensation, benefits and wellness, and includes perks like 401(k), pension plan, annual incentive, education reimbursement, onsite fitness center and casual dress. Work/life balance, recognition, and learning and career development are all part of a rewarding career with Westfield.

Westfield cares about relationships. We pay attention to the details and embrace what each employee brings to the mix. If you are talented in your profession but also care about people – whether you’re just starting out or have decades of experience – we want to talk with you. Learn more about current opportunities at www.westfieldinsurance.com/careers.

We are an equal opportunity employer/minority/female/disability/protected veteran.

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