What are the responsibilities and job description for the Project Coordinator position at Weston & Sampson?
Weston & Sampson is currently seeking a Project Coordinator with 8-15 years of experience to work with our Water group in one of our New England offices.
What you’ll do:
- Open projects, proposals and clients in an enterprise software system (Deltek Vision)
- Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies,
- Review draft invoices and all related documents through an electronic billing system,
- Communicate with Project Managers on project financial tracking and billing,
- Act as liaison between Project Managers and Accounting Dept. for the final invoices for all billable projects,
- Assist in preparing applicable backup for invoices,
- Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes,
- Ensure that appropriate approvals are obtained in accordance with company policies,
- Research and reconcile project related issues, identify cause of project variances and clear when possible,
- Support and assist Project Managers
- Perform additional assignments, as directed by the Administrative Manager and Supervisors
- Report problems to the Administrative Manager or direct supervisor as necessary.
What you will bring:
- Excellent communication, leadership, and organizational skills.
- Ability to work in a collaborative team environment across multiple technical teams and regions.
- Degree in accounting or business preferred.
- Intermediate to advanced computer literacy, including experience in spreadsheets and accounting software.
- Prior billing experience, preferably with at least 2-3 years in an A/E environment
- Knowledge of Deltek/Vision Enterprise Software or other accounting platforms, a plus
- Thorough knowledge of standard contract terms
- Ability to work well with others under deadline situations and respond to changes in priorities.
- Good written and verbal communication skills and strong organizational skills
- Ability to work independently, take initiative, set priorities and see projects through to completion.
- Problem-solving and analytical skills
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Overview
Weston & Sampson is an 100% employee-owned, full-service environmental and infrastructure consulting firm made up of more than 800 professionals, who work together to develop innovative, cost-effective solutions for our clients. Since our founding in 1899, Weston & Sampson’s mission has been to protect, improve, and sustain the natural and built environment to enhance the quality of life. As we grow, we are seeking dedicated technical and professional individuals who want to collaborate on meaningful projects with a team that respects and values their ideas. Weston & Sampson offers a flexible work environment, competitive compensation, industry-leading benefits, and exciting career growth opportunities—all in a supportive and dynamic corporate culture that embraces diverse perspectives and recognizes people for their contributions.
Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.
Your world is always changing, and so are we. Join us as we grow: https://www.westonandsampson.com/join-our-team/
A Note to Third-Party Recruiters:
Weston & Sampson coordinates all recruiting and hiring at our company. We do not accept unsolicited resumes from third-party recruiters, staffing agencies, or related firms. Resumes are only accepted if a signed agreement is in place. All unsolicited resumes will be considered the property of Weston & Sampson. Weston & Sampson is not responsible for any fees related to unsolicited resumes.
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