Talent Acquisition Coordinator (Newport Beach, CA/Hybrid)

Westport Properties, Inc. is looking for a talented Talent Acquisition Coordinator to join our team. The focus of this position is managing onboarding workflows efficiently, with confidence and competence. If you're an individual with strong multi-tasking abilities, adaptability, and exceptional communication skills, read on and apply today to be considered for a $1000 sign on bonus!

Job Title: Talent Acquisition Coordinator

Reports To: Talent Acquisition Manager

Locations: Newport Beach, CA / Hybrid

Westport work category: Remote worker

FLSA Status: Non-exempt/Hourly

Position Status: Full-time

Work Schedule: Monday - Friday 8:00AM - 5:00PM

Travel time: 5 - 10%

Pay Range: $20.00 - $25.00 /hour

Job Summary

The role of the Talent Acquisition Coordinator is one with a?strong background in onboarding and proficient knowledge in best HR practices. The individual assigned to this position will have a successful track record in handling medium to high-volume onboarding procedures in a timely manner, corresponding with new hires regarding onboarding tasks, and communicating with hiring managers, recruiters, HR team members, or additional internal personnel of Westport Properties, Inc.

The responsibility of the Talent Acquisition Coordinator is managing onboarding workflows efficiently, with confidence and competence. The position requires above average attention to details, concern for the exact correctness of work, and strong commitment to tasks completed on time. A somewhat faster-than-average pace will be the norm for this position.

Essential Duties & Responsibilities

• Open, close, and refresh requisitions through the ATS for all US Storage Centers locations

• Manually posts requisitions on Indeed on an as needed basis

• Maintains Indeed ad postings on a monthly basis

• Commences the onboarding process for our US Storage Centers locations which includes drafting offer letters for approval, sending offer letters, launching onboarding packet, obtaining WPI application, and starting background check process

• Coordinates new hire scheduling and travel to US Storage Centers’ National Training Center

• Creates onboarding file and maintains onboarding paperwork for all new hires; following up on pending items as needed

• Completes onboarding process for all new hires (Home Office, Sales Center, Residential and USSC) which includes completing onboarding packet, sending packet for reviewal, and creating personnel files

• Maintains good relations with hiring managers, internal departments, and other company personnel involved with recruitment and onboarding

• Assist with maintaining recruitment tools on an as needed basis

• Other Duties As Assigned:

  • Periodic special projects and duties may be assigned based on Company need and requirements

  • Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines

Qualifications

Education / Experience

• High School Diploma is required

• Minimum 1 year experience in a recruitment support role

• Experience in ATS preferred, but not required

• Experience in CA HR practices is a plus

• Proficient knowledge of human resources

• Proficient knowledge of full cycle recruitment or onboarding

Skills

• Excellent verbal and written communication skills

• High attention to detail

• Robust clerical skills

• Organization and time management skills

• Comfortable multitasking

• Team player

• Eager and willing to learn the position requirements

Benefits for Full-Time Employees

• $7,800 contributed annually toward health benefits: medical, dental, vision

• Company paid life insurance coverage – up to $50,000 per employee (basic life and AD&D)

• 401(k) plan with employer match

• Generous paid time off offered – earn 3 weeks per year beginning at hire date

• Up to 10 paid holidays

• Paid ongoing professional development and training

• Rewards and recognition

• Company sponsored events throughout the year (holiday parties and gifts, company picnic, team building, etc.)

• Potential for growth and advancement

• Discretionary bonus based on several factors

About Westport Properties

Founded in 1985, Westport Properties (“WPI”) is an owner-operator of self storage, multifamily and industrial properties across the United States. The company is a fully integrated operator that develops, acquires and manages its portfolio as well as providing third-party management services. As of January 2022, WPI has approximately 12 million square feet of self storage space under management with its US Storage Centers brand and 638 multifamily units, employing approximately 400 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $12M and Charity Storage has raised over $500K.

Disclaimer

All employees must pass a post-offer, pre-hire background screening which includes a multi-state criminal check and DMV records. Furthermore, this job description is subject to change at any time. Nothing in this job description is meant to guarantee employment status and/or position. This job description neither restricts nor prevents management’s right to assign and/or reassign duties and responsibilities to this job at any time of the essential functions. It does not proscribe or restrict the tasks that may be subsequently assigned.