Immigration Specialist

In partnership with WEX legal counsel, this role oversees the WEX Immigration Program and supports HRBPs, leaders, and teammates with immigration procedures. The role will serve as a business partner with all internal stakeholders (Legal, Tax, Comp & Ben, Payroll, Home and Host country HR, Talent Management) as well as third-party vendors (Immigration, Mobility and Tax) to ensure operational excellence with the highest level of compliance. The role reports to the HR Compliance Manager.

• Serve as SME for end to end case management of immigration policy and processes.
• Provide counsel to business leaders and HRBPs to drive effective decision-making and governance on immigration-related matters.
• Lead the collaboration of multiple internal functions such as Legal, Tax, Comp & Ben, Payroll, Talent Acquisition, Mobility and HR to ensure compliance with various programs, policies and procedures.
• Manage relationships of home and host country support to facilitate transitions for assignments requiring immigration support.
• Measure and maintain metrics in support of continuous improvement and cost containment.
• Serve as primary liaison between WEX and outside immigration counsel
• Maintain and monitor all active immigration cases, gather updated immigration support documents, research and escalate issues
• Communicate with teammates to obtain information and provide updates on visa filings, including meetings/calls to explain immigration situation and arrange meetings with attorneys for additional clarification
• In partnership with legal counsel and internal stakeholders, ensure all paperwork is completed timely and precisely
• Monitor legal developments to stay current with federal immigration laws
• Drive I-9 reverification compliance for visa/EAD holders
• Coordinate and monitor H-1B lottery submissions and green card petitions
• Serve as primary owner in executing requirements when initiating permanent residency case and/or filing visa extensions (including but not limited to physical wall postings, Internal/External Workday job postings, DOL job Postings, External Website Job Postings, Newspaper ads, screening/assessing all applicants and obtaining various data points & documents)
• Respond to immigration questions, resolve concerns and escalate cases as necessary
• Perform other duties as assigned

Qualifications

• Minimum of 2 years of related work experience
• Bachelor's degree in Business, Human Resources, International Relations, or a related field
• Strong proficiency in MS Office Excel, Word, and Outlook and/or similar google suite products
• Effective Communication – Interact with all levels of the organization
• Productivity - Manage a fair workload, manage time well and show self-initiative to seek out additional value-added assignments when other work is completed.
• Dependability- Manage commitments, work independently where appropriate, without need for constant supervision, be accountable, handle change, and stay focused under pressure
• Teamwork- Work effectively in a team environment, be flexible and open-minded, actively share information with other team members, and foster a team orientated environment
• Initiative- Tackle problems and take independent action where appropriate, seek out new responsibilities, generate new ideas and practice self-development. Consistently seek ways to improve processes, productivity and profit.
• Personal Organization- Keep information and files organized and accessible; respond quickly to information requests from customers, internal and external.
  
  

Preferred Qualifications

• Working knowledge of immigration laws
• Previous experience supporting immigration matters