Computing and Data Science Administrative Coordinator

Posting Number: R0004257
Location: Salem Campus

Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments - listed at the bottom of the page - must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Computing and Data Science Administrative Coordinator is a new, 0.6 FTE position (25 hours per week). The position will report to the Provost's Office, and will be charged with supporting the University's Computing and Data Science programs, as well as the grants administrative and reporting activities for the University's US Department of Education Title III grant that supports these new programs. This will include helping to ensure that the grant timeline is followed, tasks are completed, and the project remains on schedule. The Program Coordinator will schedule meetings with key faculty and staff, establish communication methods with affiliated offices across campus, maintain program budgets, and assist with writing and submitting timely federal government reports.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

JOB DESCRIPTION

Provide administrative support for US DOE Title III grant project to ensure that the grant timeline is followed and required tasks are completed, including:

• scheduling and attending grant-related meetings with faculty and staff
  
• sending meeting reminders
  
• taking and distributing meeting notes
  
• tracking project spending and maintaining budgets
  
• communicating with the program and other related staff
  
• collaborating with campus offices regarding program-related activities and topics
  
• coordinating with faculty, staff, and the University Grants Office to prepare and submit required reports to the U.S. Department of Education
  
  

The position will also provide general department administrative support, including:

• serving as a front-line support for students and faculty in the program
  
• performing general office duties, such as ordering supplies, and performing basic bookkeeping work (e.g., purchase card reconciliation)
  
• processing credit card and expense reimbursements
  
• supporting Willamette's Center for Quantitative Understanding, Analysis, and Design (QUAD Center)
  
• processing departmental payment requests
  
• attending and taking minutes for departmental meetings
  
• helping to coordinate special events for the program (including guest speakers, commencement activities, and faculty searches)
  
  

The person in this position plans and performs diverse activities requiring an acquired knowledge of best practices regarding policies and procedures, and involving the exercise of judgment in the analysis of facts or situations. Strong interpersonal and verbal communication skills are necessary to exchange information with individuals inside and outside the University. Superb organizational skills, meticulous attention to detail, a willingness to research answers to help address questions, and a friendly demeanor are essential.

MINIMUM QUALIFICATIONS

• Demonstrated organizational skills, with the ability to handle and prioritize multiple projects in a deadline-driven environment.
  
• Demonstrated attention to detail.
  
• Strong interpersonal skills, ability to relate to and work with diverse groups of people.
  
• Demonstrated proficiency of computer skills.
  
• Ability to maintain confidentiality.
  
• Ability to work independently.
  
  

Preferred Qualifications:

• Experience administering or coordinating federal grant.
  
  

Physical Demands & Working Conditions

Typical work is performed indoors in a normal office environment.

Salary: $18.68/hour

Applications will be reviewed on a rolling basis as received; position will remain open until filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume

Incomplete applications will not be considered.

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.

jeid-e72a794d19a4c14b9fc5908dd3427ee1