What are the responsibilities and job description for the Payroll Accountant position at William & Mary?
Position Information
Position Number
00091W
Position Title
Payroll Accountant
Employment Category
Full Time Operational
Location
William & Mary
Department
992000 Payroll
Unit Mission Statement
Financial Operations is responsible for the comprehensive accounting, bursar and payroll activities of the university.
Payroll Office is responsible for processing all university payrolls, payroll tax depositing, and employee deductions. Additionally, we process all reporting requirements within the parameters of federal, state and laws/regulations as well as to ensure internal controls are in place to safeguard William & Mary.
Payroll Office is responsible for processing all university payrolls, payroll tax depositing, and employee deductions. Additionally, we process all reporting requirements within the parameters of federal, state and laws/regulations as well as to ensure internal controls are in place to safeguard William & Mary.
Position Summary
The Payroll Accountant is responsible for payroll transactions and providing excellent customer service to employees. Reporting to the Payroll Manager, the Payroll Accountant maintains an accurate accounting of payments by making various journal entries related to payroll processing. Performs complex vendor account reconciliations from payroll activities.
Specific responsibilities include (but not limited to):
Specific responsibilities include (but not limited to):
- Computes earnings, withholdings, miscellaneous deductions, and related payroll information.
- Verifies the accuracy of completed forms, ensures the authorized deductions are made from employee paychecks and are disbursed to the proper agencies and/or companies.
- Performs validation of the semi-monthly payroll and generates payroll rosters, to show each payee, their withholdings, retirement, benefits, wages, dues, and related information.
- Reconciles payroll and benefit expenditures and conduct financial reporting.
Conditions of Employment
- This is a non-exempt position, eligible to receive over-time in accordance with the fair labor standards act.
- This position may require occasional over-time during high-peak periods, as approved by supervisor.
Essential Designation
No
FLSA
Non-Exempt
Position Restricted?
No, this is a continuing E&G funded position and not term-limited
Position Term
12 month - Continuing
Position Months
Faculty or Staff: 12 month
Required Qualifications
- Bachelor’s degree in finance, accounting, or other related field or equivalent combination of education, training, and/or experience.
- Experience processing payroll transactions or performing basic accounting functions.
- Experience working with an automated accounting or payroll system.
- Working knowledge of generally accepted accounting practices (GAAP), including state and federal tax reporting requirements relating to payroll.
- Demonstrated knowledge of benefit withholdings, vendor payment processes, general ledger reconciliation, and other payroll functions.
- Proficiency in MS Suite (especially Excel and Outlook).
- Demonstrates strong problem solving skills.
- Excellent oral and written communication skills, with a strong customer service orientation, with the proven ability to work collaboratively.
- Demonstrates excellent organizational, communication, and interpersonal skills, with attention to detail.
- The proven ability to handle multiple priorities with competing deadlines in a fast-paced environment.
Preferred Qualifications
- Substantive experience in a payroll function.
- Experience in higher education financial operations highly desirable.
- Experience with Banner Finance and Workday.
Is the position remote work eligible?
Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
Up to $48,500, commensurate with experience
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range
U06
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date
10/01/2024
Review Begin Date
Job Close Date
Open Until Filled
Yes
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Salary : $48,500
Payroll Coordinator
York County -
Yorktown, VA
Payroll Specialist
Williamsburg James City School District -
Williamsburg, VA
Payroll Specialist
Williamsburg-James City County Schools -
Williamsburg, VA
