Office administrator

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Do something that means something at Williams. This isn't just a job - it's an opportunity to explore and discover your passion with coworkers who become friends and mentors who push you to be your best self in and out of the office.

At Williams, we make clean energy happen. And you can too, so bring your energy to ours!

The Field Office Administrator III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance.

The ability to learn quickly and thrive in a team environment are keys to success!

Your work will challenge you, and with our Core Values to guide you, you'll quickly learn and grow with us.

For a Field Office Administrator III

Responsibilities / Expectations :

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Participates in budgeting / forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
• Responds to standard requests from our internal / external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Monitors cost responsibility reports and works to correct discrepancies
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Other duties as assigned

Education / Years of Experience :

Required : High school diploma or GED; a minimum three (3) years' experience in general office clerical / administrative support

Other Requirements :

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Serves as a quick learner with the ability to work in a fast-paced team environment
• Ability to be a strong teammate who can build collaborative and positive partnerships with others

For a Field Office Administrator II

Responsibilities / Expectations :

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
• Responds to standard requests from our internal / external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Monitors cost responsibility reports and works to correct discrepancies
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Other duties as assigned

Education / Years of Experience :

Required : High school diploma or GED; a minimum one (1) year experience in general office clerical / administrative support

Other Requirements :

• Demonstrates excellent organizational / interpersonal skills and safety as the utmost priority
• Strong verbal and written communication skills
• Needs proficient knowledge of Microsoft Office Application and PC skills
• Serves as a quick learner who can work in a fast-paced team environment
• Must be a strong teammate who can build collaborative and positive partnerships with others

For a Field Office Administrator

Responsibilities / Expectations :

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Responds to standard requests from our internal / external customers in a timely and efficient manner
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Other duties as assigned

Education / Years of Experience :

• Required : High school diploma or GED; minimum six (6) months proven experience
• Preferred : A minimum of two (2) years experience in general office clerical / administrative work and office applications

Other Requirements :

• Demonstrates excellent organizational / interpersonal skills and safety as the utmost priority
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Is a quick learner who can work in a fast-paced team environment
• Ability to be a strong teammate who can build collaborative and positive partnerships with others
• Ability to maintain confidentiality with sensitive information

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Why Choose Williams?

We are committed to providing our employees with competitive compensation and benefits as part of your Total Rewards package to help protect your current and future physical, emotional, and financial health.

We generally offer health benefit programs to our employees and their families that are competitive and flexible enough to meet your needs, and retirement benefits to allow you to invest now for financial security when you retire .

With rich learning and development programming and a high internal mobility rate, you are not just applying to a job with Williams;

you are embarking on an exciting career!

• Competitive compensation
• Annual incentive program
• Hybrid work model - one to two work from home days each week for most office-based roles
• Flexible work schedule for most field-based roles
• 401(k) with company matching contribution and a fixed annual company contribution
• Comprehensive medical, dental, and vision benefits
• Generous company-paid life insurance and disability benefits
• A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
• Healthcare and Dependent Care Flexible Spending Accounts
• Paid time off, including floating and company holidays
• Wellness Program with annual rewards
• Employee stock purchase plan
• Robust employee learning and development
• High internal mobility (we promote from within)
• Parental leave (we provide up to 6 weeks for each parent)
• Fertility coverage and adoption benefits
• Domestic partner benefits
• Educational reimbursement
• Non-profit donation matching contributions and time off to volunteer
• Employee resource groups
• Employee assistance programs
• Technology to make our work more productive and collaborative
• Regular employee engagement surveys and feedback processes

Williams has a long history of making a significant difference in the communities where we live and work, and we strive to cultivate an environment of employee inclusion, innovation and passion that values all voices and opinions.

We help each other succeed and great things happen when people from a diverse set of backgrounds come together. Together, we make clean energy happen.

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit https : / / www.williams.com / careers / total-rewards / .

Education Requirements :

Skill Requirements :

Competency Requirements :

Why Williams?

Looking to apply your passion and skills to the innovative and vital work that helps fuel the clean energy economy?

As the world demands reliable, low-cost, low-carbon energy, Williams will be there.

We currently handle one third of the natural gas in the United States that is used every day to heat homes, cook food and generate electricity.

We don't offer jobs; we offer career opportunities that include :

• Competitive compensation and inclusive benefits
• Growth and development opportunities
• An inclusive culture where you can be yourself
• Opportunities to get involved in the community where you work and live
• Flexible work arrangements for many positions, including hybrid schedules

We're proud of our innovative people who want to make the world a better place and invite you to explore how you can help us make clean energy happen. Apply now!

Last updated : 2024-09-24