What are the responsibilities and job description for the Administrative Assistant I (Human Resources) position at Williams-Sonoma-Supply Chain?
INTERNAL JOB POSTING ALERT
POST DATE: 5/21/2024 NOON (CST) END DATE: 5/28/2024 NOON (CST)
Associates are required to apply for job openings only during the specified time frame mentioned above. No exceptions will be made.
TO APPLY: Interested candidates should complete the Internal Application through the Internal Job Board. Associates applying for this position must post within the designated time frame, meet minimum job requirements, and should not have any Performance Notifications currently on file. Associates must maintain good standing throughout the posting / hiring process.
The administrative assistant position provides administrative support to the Human Resources department and Operations leadership and associates. Primary focus of the position will be supporting HR administrative initiatives and providing operational clerical for the weekday shift at Sutter Street Manufacturing.
The Administrative Assistant I for Human Resources position is in Bonneville, MS.
You'll be excited about this opportunity because you will....
POST DATE: 5/21/2024 NOON (CST) END DATE: 5/28/2024 NOON (CST)
Associates are required to apply for job openings only during the specified time frame mentioned above. No exceptions will be made.
TO APPLY: Interested candidates should complete the Internal Application through the Internal Job Board. Associates applying for this position must post within the designated time frame, meet minimum job requirements, and should not have any Performance Notifications currently on file. Associates must maintain good standing throughout the posting / hiring process.
The administrative assistant position provides administrative support to the Human Resources department and Operations leadership and associates. Primary focus of the position will be supporting HR administrative initiatives and providing operational clerical for the weekday shift at Sutter Street Manufacturing.
The Administrative Assistant I for Human Resources position is in Bonneville, MS.
You'll be excited about this opportunity because you will....
- Practice safe work practices and demonstrate safe work habits to the workforce and throughout the facility.
- Always adhere to the policies of WSI while performing any duties as assigned with a positive attitude and willing spirit to assist others in the department, facility, and the organization. Always acting with professional courtesy and the highest integrity.
- Answers routine inquiries from associates and assists with changes to banking, tax, and personal information.
- This person will provide administrative support to the HR department, assists with job fairs, reviews applications, and resumes, conducts telephone and initial on-site screens, schedules interviews, and communicates/administers pre-hire information with perspective candidate.
- Assists with associate events.
- Schedules pre-employment drug screens and background checks, completes professional references, and employment verifications through Data Facts.
- Schedules, assists, and leads New Associate Orientation for non-exempt associates.
- Requests new, orders replacement, and proxy badges for new and current associates through DCBadges portal.
- Creates and maintains all Human Resources files while ensuring compliance on files and communication boards.
- Completes Law Logics training and verifies I-9 documentation and all recordkeeping follow and comply with state and federal requirements.
- Maintains Kronos and AMS daily for non-exempt associates in accordance with Sutter attendance policy.
- Reviews AMS daily for approved time and enters time in Kronos for the correct day.
- Generates attendance PNs for manager delivery.
- Primary point of contact for non-exempt associates in the generation of, reset of passwords, and training for AMS and UKG.
- Assists with the maintenance of internal job posting program for the Sutter South Mississippi facility .
- Generates weekly performance evaluations and safety WOC and provides these to operations for delivery.
- Meets daily, weekly, and monthly HR cadence standards.
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
- Conducts audits of internal HR files and policies.
- Performs other HR administrative tasks and projects as assigned.
- Associate or bachelor's degree from accredited college or university.
- At least 2 years of administrative experience in a fast-paced environment and ………
- Must be proficient Microsoft Excel skills are required.
- Proficient in Microsoft Word, Power Point, Outlook
- Strong written/ verbal communication skills are required.
- Ability to interact with a large associate population and handle multiple HR inquiries. Must be able to multi-task.
- Possess a strong work ethic, excellent written and verbal communications, and have a high degree of professionalism.
- Verified HR experience is preferred.
- Bilingual skills, English and Spanish.
- Kronos experience is preferred.
- Bilingual skills are preferred – Spanish/English
- The selected candidate will occasionally need to lift items weighing 20 -25lbs.
- Ability to sit or stand for 8 to 10-hour periods and bend and twist at waist and knees as required to complete job tasks.
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