Volunteer Coordinator

Volunteer Coordinator

Job Description Summary

Job Title: Volunteer Coordinator (Boone Area)

Location: 689 George Wilson Rd, Boone NC

Job Type: Part-Time- Not benefits eligible

Work Schedule- This part-time role offers a flexible work schedule, including evenings and weekends, to accommodate volunteer activities and events. Shifts may vary depending on the needs of the organization, with the possibility of occasional weekday work.

For more information, please visit our website and complete an employment application, and our HR team will contact you for a screening interview.

INTRO: Wine To Water believes the world is made better by people coming together and caring for the needs of others. Water is essential not just to survive but to thrive, which is why we are committed to supporting life and dignity for all through the power of clean water. We have served in over 50 countries and reached more than 2 million people around the world. We look for staff who care deeply about service, integrity, honesty, hard work and who desire to treat all people with dignity and respect.

Position Summary: The Volunteer Coordinator will manage all local and warehouse volunteers, ensuring seamless scheduling, communication, and volunteer engagement. The role includes recruiting volunteers from local events, schools, churches, and college campuses, while also overseeing the day-to-day logistics and hosting of volunteer activities. This part-time role offers flexible hours but will require evening and weekend availability.

OUR MISSION: Wine To Water (WTW) is committed to supporting life and dignity of all through the power of clean water.

CORE VALUES: Integrity, Excellence, Courageous Communication, Extreme Ownership, and Entrepreneurship

Living Our Values

At Wine To Water, our core values shape the way we work and engage with others. As a Volunteer Coordinator, you will embody these values in every interaction, ensuring our volunteers experience a culture of integrity and excellence. Courageous communication means you will foster transparent and honest dialogue with our volunteers and team members. Extreme ownership means taking responsibility for both successes and challenges. Finally, entrepreneurship encourages you to find innovative ways to engage our volunteers, contributing to our shared mission with a creative mindset.

Key Responsibilities

• Volunteer Coordination: Manage the schedule and calendar for all warehouse and local volunteers, ensuring the right number of volunteers for each shift.
• Volunteer Registration & Waivers: Handle volunteer registration via Typeform and manage waivers through DocuSign.
• Communication: Serve as the main point of contact for volunteers, providing all necessary information via email and phone, including building addresses, instructions, and follow-up thank-you notes.
• Recruitment: Actively recruit volunteers at local events, schools, churches, and college campuses.
• Onsite Management: Be present during volunteer hours, including setup and close-up times, potentially on Saturdays.
• Volunteer Training: Train volunteers in all relevant processes, ensuring they understand their tasks and WTW’s goals.
• Present WTW Mission: Share Wine To Water's mission, story, and filter impact with volunteers during events and activities.
• Collaboration with WTW Operations: Work closely with the WTW Operations and Logistics team to meet packaging deadlines and event goals.
• Reporting: Prepare monthly reports detailing the number of volunteer hours and groups hosted.
• Volunteer Database: Maintain up-to-date volunteer contact information.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent verbal communication and customer service skills.
• Ability to work independently with minimal supervision.
• Flexibility to work evening and weekend hours as needed.
• A passion for the WTW mission and an ambassador mindset.
• Experience in volunteer management, recruitment, or similar roles is preferred.

Physical Requirements, Documentation, and Safety Protocols

• Sufficient physical ability to work in an office setting and operate office equipment.
• Regularly required to bend, stoop, kneel, and occasionally lift 25 pounds.
• Ability to stand for extended periods during volunteer shifts and perform physical tasks such as setting up or breaking down equipment.
• Occasional exposure to indoor and outdoor temperatures and various living conditions.
• Must be able to operate motorized vehicles with a valid license when required.
• Adhere to all WTW safety protocols, including the use of personal protective equipment when necessary.
• Must be comfortable following and enforcing safety guidelines in warehouse and volunteer settings.
• Understanding of OSHA 10 safety protocols, with a willingness to train volunteers in safe practices during warehouse activities.
• Exceptional understanding of risk management policies and best practices to ensure volunteer safety at all times.

Wine To Water has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Job Type: Part-time

Work Location: In person