Closes: 5/28/2024
Administrative Assistant (Human Resources)
Reports To: Human Resource Director
Salary (Grade): $18.71 (G14-E)
Status: Regular, FT (Non-Exempt)
Location: Human Resources Department located in the Blackhawk Community Center in
Winnebago, Ne., 68071
Job Purpose & Position Overview
This role will be responsible for performing clerical duties on a professional level. The Administrative Assistant will ensure that all administrative tasks are efficiently and effectively implemented and assists the Human Resources team in supporting all functional areas of Human Resources.
Specific Job Duties/Responsibilities:
- Demonstrate the Winnebago Tribe's Human Resource Department's core mission, vision and values.
- Responds and acts as the point of contact for internal and public requests for assistance
- Responsible for incoming and outgoing departmental mail
- Organize and schedule meetings and appointments
- Answer/direct phone calls; greets and assists visitors
- Draft correspondence memos, letters, and other documents as needed
- Maintain the HR filing system
- Assume responsibility for maintenance of office equipment including supplies
- Submit and reconcile expense reports as needed
- Assist the HR manager in planning, organizing and controlling all activities of the HR department; join in developing department goals, objectives and systems
- Assist with the recruiting/on-boarding life cycle, benefits, HRIS, and training sessions
- Meet the performance goals established by the HR Manager, the CEO and the Tribal Council
- Will work with Inventory/Insurance clerk as the HR Property Custodian.
- Duties listed are only an illustration of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment
Required Qualifications/Skills:
- High School diploma or equivalent required; Associate’s degree preferred
- Must have 3 years’ experience as administrative assistant or other clerical
- Superior communication and excellent customer service skills required
- Strong organizational skills required
- Excellent time management with the ability to prioritize tasks required
- Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) required
- Must be enthusiastic and dedicated to the challenges of helping other people
- Must possess the ability to function collaboratively as part of a fast-paced, customer service oriented team
- Must be detail oriented and professional in communications, appearance, relationships, and responsiveness
- Must maintain strict confidentiality, at all times, due to major access to sensitive information
- Must have the ability to effectively handle situations and people with tact, deference, courtesy, and maintain objectivity while recurrently employing moral and ethical judgments
- Must be a self-starter and maintain a positive attitude
- Regular/consistent attendance is required
- Must possess and maintain a valid driver’s license and maintain driver’s eligibility for insurance
Training Requirements:
- Must attend all department meetings and other training functions as directed by the HR Manager
Physical Requirements:
- Normal to light office work which includes the ability to lift up to 10 lbs.
- Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, various office equipment, and vehicles
- While performing daily duties, the employee is regularly required to talk and hear
Mental Requirements:
- Reading, writing, calculating
- Above average social interaction skills
- Reasoning/Analysis
- Works with minimal to no supervision
Language Requirements:
- Must possess the ability to read, write, and speak the English language fluently.
- Must be able to continually and effectively employ professional verbal and written communications skills.
HOW TO APPLY:
- Submit an application at www.winnebagotribe.com your resume, cover letter, and two (2) letters of recommendation are required.
- If claiming Native American or Veteran preference, please include pertinent documentation.
- Call Human Resources at 402-878-2272 for further information.
As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits.