Office Manager

At WJM Engineering, Inc., we are passionate about providing our customers with the best possible experience. When you partner with WJM Engineering to fulfill your project needs, you will work with professionals who will complete the project to the highest standards. WJM Engineering, Inc. provides structural engineering, engineering consulting, inspection, and design services for commercial, institutional, and residential projects. Our clients include architects, building owners, property managers, general contractors, national homebuilders, homeowner’s associations, and attorneys. Our team consists of a diverse group of highly skilled professionals including engineers, designers, project managers, and inspectors.

Job Summary:

We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to the team. The ideal candidate will have excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving.

Responsibilities:

- Manage phone systems, including answering calls and directing them to the appropriate person or department

- Assist with human resources tasks such as onboarding new employees, managing employee records, and coordinating employee benefits

- Manage vendor relationships, including ordering supplies and equipment as needed

- Assist with budgeting by tracking expenses and preparing reports

- Coordinate calendar management for meetings, appointments, and events

- Plan and organize company events or meetings as required

- Demonstrate excellent phone etiquette when interacting with clients or customers

- Communicate effectively with team members, providing support and addressing any concerns or issues

Qualifications:

- Proven experience in office management or a similar role

- Strong organizational skills with the ability to multitask and prioritize tasks effectively

- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)

- Knowledge of professional office procedures

- Experience in vendor management and budgeting is preferred

- Excellent calendar management skills with attention to detail

- Strong communication skills, both written and verbal

- Ability to work independently as well as collaboratively in a team environment

We offer competitive compensation based on experience.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $21.30 - $22.56 per hour

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Doylestown, PA 18901 (Preferred)

Ability to Relocate:

• Doylestown, PA 18901: Relocate before starting work (Preferred)

Work Location: In person