What are the responsibilities and job description for the Timekeeper position at Wood?
• Time administration for large population of salaried exempt/non-exempt and hourly employees
• Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws
• Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines.
• Provides detailed counsel on routine as well as complex time coding and pay situations.
• Audits time entries/time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close.
• Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters
• Maintains confidential information
• Runs time approval and pay reports in a timely manner to meet FLSA/SOX requirements
• Manages short term employee disability time coding while identifying issues and resolving as needed
• Conducts time/pay training for Office Assistants, Planner Schedulers and Supervisors
• Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues.
• Maintains filing system for payroll documents in compliance with record retention policy.
• Creates/Maintains webpages for the Payroll website
• Partners with other time administrators and assists when applicable.
• Other duties as assigned as well as handles special projects as needed.
• High School diploma or equivalent.
• Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook).
• Demonstrated ability to analyze data with the ability to problem solve/troubleshoot.
• Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives.
• Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers.
• Demonstrated ability to complete work assignments with limited direction.
• Strong organization and multitasking skills balancing multiple priorities/ projects at the same time without compromising the quality/accuracy of the work product while meeting deadlines. Demonstrated ability to manage confidential data.
• Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to continually improve products and services. Demonstrates ability to seek out opportunities to assume new job responsibilities.
• Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects. Uses independent judgment and can proceed on own initiative.
• Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport. Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism.
• Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team. Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others.
Preferred Qualifications:
• Payroll experience for large employee population preferred.
• Workday experience.
• Payroll certification.
• Experience/knowledge of SOX, FLSA, wage & hour laws
