Accounting Administrative Specialist

Required:
* Associate's degree in accounting or closely related field, or equivalent education, training and experience
* Valid driver's license and DMV records check
* 2 years' accounting or other relatable experience
* Proficient with Microsoft Office Suite or related software
* Knowledge of spreadsheets and accounting software
* Knowledge of principles of accounting and audit practices
* Excellent team skills, positive attitude and high ethical standards
* Excellent written and verbal communication skills
* Strong analytical and problem-solving skills
* Task and detail oriented
* Sense of urgency to adhere to deadlines
* Trustworthy and has the ability to work with sensitive and confidential information
* Excellent interpersonal and customer service skills
* Pre-employment background and drug screen

Summary:
The Accounting/Administrative Specialist will ensure complete and systematic accounting records and disbursements in the company by performing a variety of complex administrative and bookkeeping tasks.

Duties Include:
* Greet and direct clients and visitors, answer phone calls and emails
* Oversee daily office operations including: reception, daily deposits, cash/credit card receipts
* Ensure timely process and payment of all invoices by verifying, coding and entering invoices into accounting system
* Ensure timely collection of outstanding invoices
* Enter, maintain, and/or process information in payroll system; information may include hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
* Ensure proper processing of payroll deductions, benefits, and other deductions
* Issue, or reissue, physical or replacement checks or direct deposits due to payroll adjustments or final discharge
* Prepare and maintain various excel spreadsheets or inventories as assigned
* Assist with accurately maintaining equipment inventory and filing personal property return annually
* Work closely with bookkeeper360 staff to ensure bills/payroll are processed accurately and systems (BILL, Gusto, and Xero) are functioning properly
* Assist with audits by preparing, collecting materials, and processing any required adjustments
* Process license and registration renewals
* Assist with creating and maintaining project files, contracts and required tax and lien paperwork
* Prepare purchase orders
* Order and maintain company office and shop supplies and/or equipment
* Schedule equipment and supply deliveries, moves and pickups
* Driving required for off-site meetings, bank deposits, supply, equipment and other order pick-up as needed
* Complete credit applications for new accounts/vendors
* Scan, copy, collate, and otherwise prepare reports for mailings, meetings, and other correspondence
* Performs other duties as assigned

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:

• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Klamath Falls, OR (Preferred)

Ability to Relocate:

• Klamath Falls, OR: Relocate before starting work (Required)

Work Location: In person