What are the responsibilities and job description for the Executive Assistant - Strategic Initiatives & Operations position at World Wide Technology Holding, LLC?
Education
- High School Diploma – required
- Associates or Bachelor's degree – preferred
Work Experience
- Minimum of 3-5 years' of experience in an Executive or Administrative Assistant role
- Excellent organizational skills, exceptional attention to detail
- Excellent written and verbal communication skills and advanced administrative skills.
- Proactive work ethic and a proven ability to plan ahead and anticipate needs.
- Strong time management skills translating to an ability to multitask and meet deadlines
- Experience handling a wide range of administrative and support tasks, including complex scheduling, travel arrangements, building access, catering needs, etc
- Significant experience with MS Office (Word, Excel, PowerPoint), Outlook, OneNote, SharePoint, etc.
Specialized Knowledge, Skills, and Abilities
- A collaborative team player with excellent interpersonal skills
- A creative thinker who can solve problems with meticulous attention to detail and etiquette
- Ability to retain composure and clearness of thought during intense situations where requirements and requests may change rapidly with little notice
- Strong problem-solving skills, commitment to quality and proven ability to exercise good judgment.
- Ability to manage ambiguity and maintain confidential information
- Positive, professional, and congenial attitude
The well-being of WWT employees is essential. So, when it comes to our benefits package, WWT has one of the best. We offer the following benefits to all full-time employees:
- Health and Wellbeing: Heath, Dental, and Vision Care, Onsite Health Centers, Employee Assistance Program, Wellness program
- Financial Benefits: Competitive pay, Profit Sharing, 401k Plan with Company Matching, Life and Disability Insurance, Tuition Reimbursement
- Paid Time Off: PTO & Holidays, Parental Leave, Sick Leave, Military Leave, Bereavement
- Additional Perks: Nursing Mothers Benefits, Voluntary Legal, Pet Insurance, Employee Discount Program
Diversity, Equity, and Inclusion is more than a commitment at WWT - it is the foundation of what we do. Through diverse networks and pipelines, we have a clear vision: to create a Great Place to Work for All. We believe inclusion includes U. Be who U are at WWT!
Equal Opportunity Employer Minorities/Women/Veterans/Individuals with Disabilities
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Requirements:We have remained successful and continue to grow through the recent difficult economic conditions. We strive to build a profitable, growth company that's also a great place to work. With this as our goal we offer a highly competitive benefits package and opportunities for professional development.
The Solutions Consulting & Engineering (SC&E) organization is looking for a talented and experienced Executive Assistant. This role will report to the Sr. Director, SC&E Strategic Initiatives & Operations (SI&O). The successful candidate will be detail-oriented, highly organized, and a problem solver.
This role will support the administrative and business office needs of our SC&E leadership team, supporting at least five leaders in the SC&E organization. Key responsibilities will be organizing and scheduling meetings, organizing and scheduling travel both domestic and international, coordinating key stakeholders responsible for deliverables for key internal meetings as needed, works collaboratively and coordinates with other Executive Assistants when needed. Coordinating and scheduling food ordering and delivery with a focus on minimal waste.
The ideal candidate will thrive working independently and within a team. The successful Executive Assistant works optimally in a dynamic and flexible environment, with quickly evolving priorities and timelines.
The ideal candidate will have proven ability to exhibit the utmost discretion and confidentiality of all activities that they participate in, organize, or become aware of. This position reports to the Sr. Director, Services Initiatives & Operations.
Responsibilities / Essential Functions / Competencies
- Manage the schedules and travel arrangements of the identified leadership team.
- Provides executive assistance for a wide range of senior management functions, including client meetings, new business development, recruiting, marketing, board meetings, and budgeting.
- Coordinate the scheduling and handle logistical arrangements for internal and external meetings.
- Exercises extreme diplomacy in managing the expectations of external (customer, vendor, partner, media, etc) stakeholders regarding executive availability and other asks.
- Coordinate with internal and external vendors to organize and execute on internal and external events as needed. Including biweekly staff meetings, quarterly senior management meetings, client meetings, and other events as they arise.
- Carry out all responsibilities and assigned tasks in a professional manner with the highest standards of excellence.
- Works with the leadership team to assist in aligning and contributing to cross organizational communications and training activities
- Proactively works with the leadership team to resolve localized office needs
