Office Manager

This Opportunity

Louis Berger Services, Inc. (LBS) is seeking a full-time Office Manager  in the Petersburg,/ South Richmond, VA area. The Office Manager serves a critical role as a part of a team supporting the Virginia Department of Transportation (VDOT) in the day-to-day operations of the project. This role is responsible for overall front office activities, including the reception area, mail, directing and coordinating office services; providing administrative support to the leadership group; and providing support to the business development team with administrative proposal activities.

Your Impact

• Create reports/documentation as assigned by Lead Project Manager and Assistant Project Manager
• Supervise and coordinate overall administrative activities for the executive leadership staff to optimize their time and organizational effectiveness
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement, housekeeping of office facilities, distribution of keys and security access cards
• Supervise the maintenance of office equipment, including copier, fax machine, etc. 
• Provide administrative support to the executive leadership staff to include light bookkeeping, secretarial-style support using Microsoft Office tools, master filing systems, newsletter and marketing materials production, and production of reports and presentations
• Assist with expense reports and corporate credit card reconciliations
• Submit all documentation to set up vendors
• Invoice to system when needed
• Coordinating and documenting releases of information pertaining to the project for client approval and posting as requested.     
• Responsible for overall project office activities, including the reception area, mail, directing and coordinating office services; providing administrative support to the project leadership team; and facilitating the successful completion of company policies and procedures.
• Supervise and coordinate overall administrative activities for the project leadership team to optimize their time and organizational effectiveness.
• Supervise the maintenance and alteration of office areas and equipment, IT/communications equipment, as well as layout, arrangement, housekeeping of office facilities, distribution of keys and security access cards.
• Serve as customer service representative for work order desk during working hours. Enters customer service requests and work orders in work order system for tracking and reporting purposes.
• Create reports/documentation as assigned by the Project Manager. 
• Assist with expense reports and corporate credit card reconciliations.
• Facilitate the company procurement process to include vendor set up and creating purchase requisitions (PRs) to establish purchase orders (POs).
• Serve as key point of contact for vendor invoice submissions and coordinate payment updates with corporate accounts payable department.
• Schedule travel arrangements and coordinate/plan special events as required.
• Participate as needed in special department projects.
• Understand and abide by the standards set forth for ethical behavior and integrity as detailed in the Code of Business Conduct.
• Perform all other duties as prescribed by management.

Who You Are

Required Qualifications

• Associate's degree in Business Administration, Communications or related field strongly preferred. Bachelor’s degree a plus. 
• Minimum of five (5) years’ experience in an administrative, business operations or office management role. 
• Must have excellent written and verbal communication skills, bilingual in Spanish strongly preferred. 
• Must be proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Must have high attention to detail and strong ability to multitask.
• Must be able to take a professional approach when dealing with confidential information.
• Valid Driver's License
• Successful results of Company Background Screen and Drug Screen
• Adhere to Company Drug and Alcohol Policy
   

Compensation and Benefits

Louis Berger Services, Inc. is focused on providing health and financial stability throughout an employee’s career. LBS provides a comprehensive suite of benefits including medical, dental, vision, disability, and life insurance, retirement savings, 16 days of paid time off, 8 paid holidays, parental leave, continuing education reimbursement, and more. 

Expected Salary: $35,000 - $45,000
 
LBS is providing the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. LBS reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.