Procurement Manager

Number of Positions: 1

Salary: $50,000 - $60,000

Locations: LaCrosse Street, Hudson Falls

Work Hours: TBD

The Procurement Manager provides oversight to professional, technical, and clerical staff engaged in procurement activities. This position serves as the principal public procurement official for the WSWHE BOCES. The individual ensures the procurement of all equipment, supplies, and professional services are in accordance with applicable federal, state and local laws, policies and procedures. This position works closely with the Accounting Department, IT Asset Manager, and other professional support staff to provide all stakeholders guidance, support, and sound contractual direction. The incumbent is expected to exercise considerable independent judgment and initiative in performing duties. The individual will also contribute to coordinating the planning, organization, and development of the procurement activities for the entire organization; including the development, execution, and awarding of contracts. Work is performed under the direct supervision of the Director of Purchasing and Asset Management. Supervision is not a requirement for this position. Does related work as required.

• Ensures compliance with all applicable laws, procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department, or official;
• Conducts employee training on the policies and procedures required in the performance of procurement duties;
• Assists divisional staff by providing technical guidance and direction;
• Contributes to the development and/or implementation of new policies and procedures related to procurement, including automating processes;
• Prepares reports which accurately represent the organizations purchasing activities and provide recommendations for new vendors and contracts;
• Collaborates with divisional staff to review their existing and anticipated requirements and provides technical assistance/advice;
• Prepares bid proposals and other written materials to be used in soliciting bids;
• Receives and evaluates proposals and bids;
• Awards or recommends the award of contracts to the legislative body;
• Participates in meetings/hearings with vendors/bidders relative to the bidding process and/or contract execution;
• Reviews and maintains purchasing records and files, including current bidder lists and contract renewal schedules;
• Considerable knowledge with Excel or Google software;
• Extensive knowledge in the application of management information systems and computerized purchasing systems;
• Ability to organize and analyze data, including purchasing, accounting, and supply chain management information;
• Ability to communicate with internal and extremal stakeholders clearly and concisely;
• Good problem-solving skills;
• Ability to provide creative solutions;
• Highly developed ability to create and maintain effective working relationships with associates, supervisors, vendors, and sales representatives;
• Knowledge of NYS Office of General Services procurement laws, regulations, policies, and procedures relating to the operation of a large-scale public procurement agency;
• Knowledge of techniques and procedures essential to procurement through competitive bidding;
• Ability to relate and apply sound business practices to the procurement process;
• Excellent contract management and negotiation skills.

Minimum Qualifications:

• Possession of a master's degree or higher in the field of Business Administration or related field and one (1) year of experience in a contract, procurement, or business management capacity; OR
• Possession of a bachelor's degree in the field of Business Administration or related field and three (3) years of experience in a contract, procurement, or business management capacity; OR
• Possession of an associate's degree in the field of Business Administration or related field and five (5) years of experience in a contract, procurement, or business management capacity;
• Diverse candidates are encouraged to apply.

Note: Vacancies are filled by a certified list provided by Washington County Civil Service. Should no certified list be available, candidates appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Washington County to obtain a permanent appointment.

In addition to the application on OLAS, please attach the following in OLAS or by email to apply@wswheboces.org:

• Letter of interest
• Updated resume
• Copy of certification (if applicable)
• Transcripts (if applicable)
• Two (2) written letters of reference (References MUST be signed; at least one (1) of the two (2) references must be from outside the WSWHE BOCES organization.) Not required for teacher aides.
• Two (2) telephone professional references that are different than the written references (One (1) must be from a supervisor.)

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $60,000