Executive Director

POSITION: Executive Director 

SUPERVISOR: Tribal Council through Tribal President 

LOCATION: Yakutat, Alaska 

EMPLOYMENT TYPE: Full-time (Exempt), permanent  

PAY: DOE 

BENEFITS: Medical, Dental, Vision, Life, generous paid leave package including Sick, Personal and Subsistence leave, paid holidays 

CLOSING DATE: September 6, 2024

POSITION SUMMARY 

The Executive Director is responsible for direct supervision of Department and Program Directors, ensuring day-to-day operations, familiarize with ongoing projects, associated challenges, deadlines, deliverables, and act on behalf of the Yakutat Tlingit Tribe in matters pertaining to ongoing business, which is to provide services and benefits to the eligible beneficiaries of the tribe through the Bureau of Indian Affairs (BIA), Office of Self-Governance (OSG), United States Department of Justice (USDOJ), Department of the Interior (DOI), Indian Health Service (IHS), Department of Health and Human Services (DHHS), United States Corps of Engineers (USACE), Department of Defense (DOD), Treasury Department, and/or other governmental and private entities, including local, city governments, and regional Alaska Native Claims Settlement Act Native Corporations. 

This position's main objectives will be to increase program services and development, economic development, housing development, and employment opportunities of the tribal organization and its Tribal Members. 

ESSENTIAL DUTIES AND RESPONSIBILITIES
The Executive Director provides leadership and management for the Yakutat Tlingit Tribe, supervising tribal offices, government programs, projects, and administrative functions, including:
 

SUPERVISORY 

• Oversee Department/Program Directors and Administrative Supervisor, along with staff under their supervision.  
• Ensure that staff have access to appropriate training and funding opportunities.  
• Oversee management of all tribal properties, facilities and ensure compliance with YTT Policies and Procedures. 
   

BUDGETING 

• Oversee preparation of the annual budget for Council review/approval, in collaboration with the Chief Financial Officer and department directors.  
• Manage and/or assist staff to manage existing departmental compact-funded, grant-funded or enterprise programs, and program budgets.  
• Administer the approved operating budget by monitoring expenditures and recommending justifiable changes to YTT's structure and goals. Take corrective action as necessary to stay within the approved operating budget.  
• Ensure fiscal accountability and responsibility. Oversee the Administration and Tribal Council budgets. Ensure the Finance department provides accurate financial reports; work with the Chief Financial Officer and Council to select independent auditors and ensure audits are submitted to the federal government on the timeline dictated by the federal government.
   

GRANTS 

• Collaborate with Department Directors to identify and pursue funding opportunities.  
• Review and enhance grants written by departments, ensuring professionalism in submissions.  
• Present and negotiate funding proposals with various organizations, ensuring compliance with tribal, state, and federal requirements.  
• Initiate and negotiate contractual agreements with various local, state, federal, private agencies and other funding sources; execute contracts and other commitments as authorized or delegated by the Tribal President.  

• Ensure compliance with tribal, state, and federal requirements of grants regarding expenditures and reporting.
   

TRIBAL COMMITTEES 

• Ensure appropriate staff provides staff support/coordinates the Committees established by the Tribal Council. 
• Ensure that Administrative staff keeps minutes of committee meetings and recommendations from the Committees are forwarded to the Council in a timely manner.
   

GENERAL DUTIES 

• Assist the Tribal Council with decision making and policy making. Successfully implement the directives and policies of the Tribal Council. Establish with the Council long-term and short-term organizational goals. 
• Work with the Council, Tribal Attorney, and appropriate directors to develop, review, and revise policies and procedures for existing and new programs and services as need arises.  
• Review tribal correspondence requiring the President's signature 
• Work with staff to prepare and submit annual strategic planning documents to incorporate into the Council's annual strategic implementation plan; ensure departments know and understand and try to accomplish the Council's long-term and short-term organizational goals and objectives.  
• Review the goals/objectives with staff annually. Ensure staff submits on a bi-annual basis (midyear and end of the year) progress reports to the Council which are reviewed with the Council.  
• Ensure staff operates programs sufficiently and effectively and that goals are met annually.  
• Oversee all legal issues affecting the Tribe in conjunction with the Tribal Attorney; prioritize and approve legal issues that the Tribal Attorney focuses on in conjunction with the Tribal Council. Protect the assets of the Yakutat Tlingit Tribe.  
• Represent Yakutat Tlingit Tribe and maintain positive relations with other tribal, state, federal and local governments, public agencies, Tribal Members, the general public and the media. 
• Serve as a point of contact with the media. The Executive Director is authorized to make public statements on behalf of the Tribe as well as the Tribal President; ensure statements of staff members are professional and appropriate to the issue; if the council has taken a position on an issue, Executive Director may only relay the official position. 
• Treat YTT Council, staff, Tribal Members, and the general public respectfully.  
• Maintain positive staff morale. 
• Ensure overall professionalism, effectiveness, and efficient management of staff. 

MEETINGS, REPORTS AND OTHER 

• Host Department Director meetings, individual meetings with Directors/Manager, and staff directly under Executive Director. 
• Attend Tribal Council meetings, special meetings, work sessions, executive sessions, and semi-annual government-to-government meetings that the Tribe is responsible for hosting. 

• Host monthly administrative government –to-government meetings with the City administration, and Yak-Tat Kwaan, Inc., including any other governmental agency staff meetings requested by governmental agencies.  
• Attend quarterly finance review meetings with the Finance staff.  
• Attend other meetings as scheduled or requested by the Tribal President.  
• Prepare monthly reports on activities for the Council. In collaboration with the Chief Finance Officer, prepare quarterly budget forecasts and expenditures for the Finance Committee and provide information to the Council.  
• Work closely with the YTT Department/Program Directors to ensure regular reporting to Tribal Council on their programs.  
• Receive, review/edit and route monthly reports from Program staff.  
• Prepare annual updates (quarterly if appropriate) on activities to appear in the Tribal newsletter.  
• Maintain a professional appearance in the community at all times. 
• Other duties as assigned by the Tribal Council President. 

Disclosures

• We encourage applications from all qualified individuals, regardless of race, sex, disability, religion/belief, sexual orientation, or age.
• The Yakutat Tlingit Tribe maintains a drug-free workplace, and this position may be subject to random drug testing and criminal history checks.
• Preference will be given to qualified candidates who are Alaska Native and/or Yakutat Tlingit Tribal Members.
• Native American preference, as defined in Title 25, US Code, Chapter 14, Subchapter V, Subsection 273 and 274, will be applied to the hiring of this position. We are an equal opportunity employer, with preference given to qualified Native American/Alaska Native applicants in accordance with federal law and tribal policy. 

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