What are the responsibilities and job description for the Registrar position at Yale University?
Registrar
History
80262BR
University Job Title
Registrar
Bargaining Unit
L34 - Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Work Location
Central Campus
Worksite Address
320 York Street
New Haven, CT 06511
New Haven, CT 06511
Work Week
Standard (M-F equal number of hours per day)
Searchable Job Family
Secretarial
Total # of hours to be worked:
37.5
Position Focus:
Reporting to the Operations Manager, the Registrar will serve as a contact for student records for the Director of Undergraduate Studies (DUS) and the Director of Graduate Studies (DGS) in the History department and History of Science and Medicine program. This position will be a departmental source for course and curriculum support, degree progress, academic deadlines, policies, procedures, and activities. May be asked to cover other staff members absences as needed as well as help other departments within the Division of Humanities with event planning, expenses and registrar work.
Responsibilities include, but are not limited to, overseeing and coordinating administrative, program, and office activities of the DUS and DGS; serving as support for DUS and DGS and principal contact for managing degree progress or activities related to registration, etc.; monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS or DGS of identified problems for faculty action; with the DUS and/or DGS, coordinating teaching schedules for academic classes; scheduling classroom assignments; assisting the DUS and/or DGS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS); scheduling course offerings and discussion sections in CourseLeaf; supporting the recruitment and admissions processes for the department including planning events; processing expense reimbursements; tracking student awards; assisting with student academic activities and events; responding to general inquires and requests for information regarding the academic program; develop expertise on departmental registrar processes and procedures and assist other staff members with work overflow. Will also update the department’s website and maintain placement data.
Responsibilities include, but are not limited to, overseeing and coordinating administrative, program, and office activities of the DUS and DGS; serving as support for DUS and DGS and principal contact for managing degree progress or activities related to registration, etc.; monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS or DGS of identified problems for faculty action; with the DUS and/or DGS, coordinating teaching schedules for academic classes; scheduling classroom assignments; assisting the DUS and/or DGS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS); scheduling course offerings and discussion sections in CourseLeaf; supporting the recruitment and admissions processes for the department including planning events; processing expense reimbursements; tracking student awards; assisting with student academic activities and events; responding to general inquires and requests for information regarding the academic program; develop expertise on departmental registrar processes and procedures and assist other staff members with work overflow. Will also update the department’s website and maintain placement data.
Essential Duties
1. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. 2. Processes applications for admissions. Ensures compliance with administrative policies and procedures. 3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. 4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. 5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. 6. Updates, edits, and writes program publications. Coordinates production and distribution of publications. 7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. 8. Monitors financial records and activity. 9. Oversees and instructs support staff. 10. Performs clerical functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.
Required Skill/Ability 1:
Proven ability to function independently and as part of an integrated team in a fast-paced environment. Ability to manage time to be efficient and productive.
Required Skill/Ability 2:
Excellent and proven organizational skills. Outstanding interpersonal and customer service skills. Excellent written and verbal communication skills and attention to detail. Ability to handle sensitive information confidentially.
Required Skill/Ability 3:
Ability to multi-task effectively with demanding time constraints. Work well under pressure addressing multiple projects, often with conflicting demands and deadlines, with a high degree of accuracy. Excellent follow-up skills. Provide succinct and concise descriptions of tasks to supervisors and peers.
Required Skill/Ability 4:
Demonstrated ability to be flexible and adapt and manage change effectively, often with short notice, including demonstrated ability to learn new systems, processes, and software.
Required Skill/Ability 5:
Demonstrated strong administrative support skills. Proven record of resourcefulness, problem-solving, and ability to work independently, without continuous direction. Demonstrated track record of excellent attendance, reliability, and punctuality.
Preferred Education, Experience and Skills:
Prior academic and Registrar experience preferred. Intermediate proficiency with Microsoft Word, Excel, and Outlook. Knowledge of Courseleaf, the Teaching Fellows System, and on-line courses systems (ex. Canvas) is strongly desired. Prior experience with Drupal, Mailchimp and basic desktop publishing skills.
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
COVID-19 Vaccine Requirement
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu
Note
Yale University is a tobacco-free campus
Salary : $37,900 - $48,000