What are the responsibilities and job description for the Accounts Payable Administrator position at YES Prep Public Schools?
REPORTS TO: Accounts Payable Manager
POSITION TYPE: 12- Month
START DATE: Immediate Hire
COMPENSATION: $19.17 - $25.00/hour
EVERY OPPORTUNITY STARTS WITH A YES
Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of diverse educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!
- 17,000 Students
- 1,800 Team Members
- 19 Secondary Campuses
- 6 Elementary Campuses
- 91% Students Who Qualify for Free/Reduced-Price Lunch
- 94% Hispanic & African American Students
- 90% Students Who Are Accepted to a 4-Year University
- 88% First-Generation College Students
- Top 100 High Schools in the Nation, U.S. News & World Report
We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options, like KIPP Texas-Houston and IDEA Public Schools, within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.
THE OPPORTUNITY
As the Accounts Payable Administrator, you will join a warm and welcoming Finance and Accounting team at the Home Office. YES Prep teams understand they are setting the example for how their students experience their YES Prep education and want to make sure it feels like a second home to them. Teams are obsessed with improving themselves because they know that living the core values translates directly into stronger results and college access for all students.
The ROLE
- Reviewing check requests, reimbursement requests, and credit card expense statements to ensure that all required supporting documents are attached and that amounts, account coding and appropriate approvals are included.
- Reviewing invoices received for completeness including items to be acquired, amounts, account coding, appropriate approvals and confirms that goods or services have been received. Matching invoice to purchase order for those invoices for which a purchase order was issued.
- Reviewing purchase order requests for completeness including items to be acquired, amounts, coding and appropriate approvals.
- Data entry of invoices, check requests and reimbursement requests into accounts payable system.
- Maintaining vendor files in accounts payable system, assigns vendor numbers, updates vendor information as needed.
- Coordinating check signing process with authorized check signers.
- Distributing checks to vendors and employees.
- Primary responsibility for resolving vendor disputes. Follows up with school and home office personnel on all vendor disputes and coordinates resolution directly with the vendor.
- Responding directly to school and home office personnel regarding payments and coding inquiries.
- Voucher filing and maintenance of hard copy files.
- Properly classifying all payments in the accounts payable system and securing appropriate vendor documents in support of the preparation of the annual Form 1099.
- Assist in the review and completion of the Annual 1099 Form.
- Providing support to annual year-end audit. This activity includes reviewing all vendor files for completeness and providing vouchers to auditors as they request them.
- Providing research assistance for the Finance Team in resolving coding inquiries received from school and home office personnel.
- Additional duties as assigned.
THE PERSON
We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:
- High school diploma
- Minimum 2-3 years general accounts payable experience.
- Microsoft Office expertise, particularly Excel.
- Belief in and commitment to the mission and core value of YES Prep Public Schools.
- Openness to giving and receiving frequent feedback.
- Demonstrated ability to work on a team.
- Ability to juggle multiple tasks and initiatives at once.
- Ability to maintain emotional control under stress.
- Frequent prolonged and irregular hours of duty, including evenings and weekends.
THE NICE TO HAVES
- Non-profit or governmental, fund accounting experience a plus.
- School financing a strong plus.
- Tyler Munis experience a plus.
THE PERKS
- Compensation – This position is an exempt, salaried position; salary offers commensurate with experience.
Health and Supplemental Insurance – A $10 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20 hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
Paid Time Off – Employees working 20 hours a week receive 12 days of Paid Time Off in addition to the system closures during the Academic Calendar.
Please note, part-time hourly employees (working fewer than 40 hours/week) do not receive pay during system closures. Additionally, 10- and 11-month hourly employees do not receive pay during the months in which they are not working.
- Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
- Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
- Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to work in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.
WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY
YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.
YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.
Salary : $19 - $25
