Camp Site Coordinator

YMCA of Springfield Job Description

Job Title: Camp Site Coordinator

FLSA Status: Part Time Seasonal

Reports to: Youth Development Director January 2022

Leadership Level: Team Leader Primary Function: Youth Development

POSITION SUMMARY:

Under the direction of the Youth Development Director, the Camp Site Coordinator will oversee the Camp program, staff, and participants. The Camp Site Coordinator will understand that character development is the chief mission of the YMCA and will personally exhibit a commitment to the goal in all YMCA programs.

OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

CUSTOMER SERVICE EXPECTATIONS:

1. Display a friendly, helpful, and positive disposition.
2. Provide customer service that is thorough, timely, organized, and accurate.
3. Help ensure the Y is meeting member and participant needs by utilizing good listening skills, attentiveness, objectivity, and patience in all situations.
4. Place members and participants as the first and highest priority always showing kindness and compassion.
5. Demonstrates the Y core values of caring, honesty, respect and responsibility through all daily activities and responsibilities.

ESSENTIAL FUNCTIONS:

Overarching Goal: Through their planning, actions and daily work creates and fosters a welcoming environment for all persons of all backgrounds and abilities and has a positive, nurturing relationships with staff and children, while building cooperative relationships with parents/caregivers and program partners. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall YMCA experience.

1. Assume responsibility for the safety and well-being of all program participants at all times.
2. Provide a high level of customer service while dealing with YMCA members, guests, and staff.
3. Directs and supervises program activities to meet the needs of the community and fulfill YMCA objectives.
4. Directs personnel and volunteers as needed. Develops strategies to motivate staff and achieve goals.
5. Maintains program area and reports any maintenance issues.
6. Documents problems and informs Youth Development Director.
7. Completes required training and ensures staff are certified as required.
8. Monitors and evaluates the effectiveness of and participation in program.
9. Setting expectations and goals for staff following up if expectations and goals are not being met.
10. Responsible for day-to-day schedule and communicating schedule and changes to staff.
11. Monitors staff and participants, making sure environment is safe and enriching for all involved.
12. Main point of parent communication, maintaining positive relationships with parents/guardians, and following up after incident reports.
13. Maintaining cleanliness of program areas (lost and found, trash, activity materials).
14. Prepare Incident Report documentation as needed.
15. Follows YMCA policies and procedures including those related to medical and disciplinary situations child abuse prevention, and emergencies.

PROGRAM SPECIFIC DUTIES

• Ensures camp sessions and activities are followed according to daily schedule.
• Monitors daily camp operations to adhere to all state, local and YMCA health and safety regulations.
• Monitors daily transportation and field trips.

YMCA LEADERSHIP DISCIPLINES (Team Leader):

Disciplines - a broad grouping of competencies focused on a critical area that defines a cause-driven leaders ability to advance the work of the Y.

Advancing Our Mission & Cause: Provide visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community.

Building Relationships: Connect people to the Ys cause by developing inclusive relationships, partnerships, and collaborations so that Ys can co-create solutions to pressing social needs.

Leading Operations: Ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community.

Developing & Inspiring People: Support the holistic development of self and others so that everyone can embrace the Ys cause, sustain the Ys culture, and inspire others to take individual and collective action to further our impact.

YMCA LEADERSHIP COMPETENCIES (Team Leader):

Competency: Clusters of observable skills and behaviors needed to be successful within an organization or role.

Change Leadership: Facilitates, co-creates, and implements equitable change for the good of the organization and/or community.

Engaging Community: Builds bridges with others in the community to ensure the Ys work is community-focused and welcoming of all, providing community benefit.

Volunteerism: Engages volunteers and promotes social responsibility at all levels of the organization.

Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.

Communication & Influence Listens and expresses self effectively and, in a way, that engages, inspires, and builds commitment to the Ys cause.

Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.

Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment.

Fiscal Management: Manages the Ys resources responsibly and sustains the Ys nonprofit business model.

Functional Expertise: Executes superior technical skills for the role.

Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Ys work and impact in the community.

Program/Project Management: Ensures program or project goals are met and intended impact occurs.

Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential

Emotional Maturity: Demonstrates ability to understand and manage emotions effectively in all situations.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to speak concisely and effectively communicate. Be able to communicate using a computer and phone/smart device.
• Visual and auditory ability to respond to critical situations ability to act swiftly in an emergency.

Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.

• May require physical effort and cardiac endurance while reaching with hands and arms, stooping, kneeling, crouching, standing, walking, balancing, bending, leaning, kneeling, walking and climbing.

• Specifically,
  • Travel between multiple work sites within one workday.
  • Walk extensively both within the YMCA facility and the programs supervised. It would not be unusual to walk 10,000 steps during a workday.
  • Walking up and down stairs multiple times a day.
  • Carrying supplies to and from work locations, normally lifting less than 25lbs.
  • Playing large motor games with youth.

• The noise level in the work environment is usually moderate to loud.

SAFETY & COMPLIANCE

Child Abuse Policies & Prevention

The YMCA enforces its policies and practices to prevent child abuse.

Allegations or suspicions of child abuse are taken very seriously at the YMCA and will be reported to the proper authorities for investigation. We have abuse reporting procedures, there are unscheduled visits from supervisors, we have an open door for parents, and we have a code of conduct for staff. We minimize opportunities for abuse to occur and we talk with children about personal safety and touching limits. We screen carefully to prevent abusers from being hired. We provide child abuse prevention training to staff including how to conduct yourself for safe practices and termination of employment for employees who fail to report suspicion or failure to follow policies.

Employees who failure to support, actively engage in prevention and be forthcoming about concerns or violations of this policy will be subject to discipline, up to and including immediate termination of employment.

Background Check: A background check, criminal, work, and reference checks, will be required of any employee at hire and may be repeated during the course of their employment. A barred report, negative report or discovery of false information will result in immediate termination.

Alert & Focused: Use of illegal drugs, alcohol, prescribed or over the counter medications and lack of sleep can impact a persons ability to be alert and focused while on duty. Used illegally or inappropriately while off duty may affect employment status. Responsibility, respect, caring, and honesty are core values of the YMCA. Employees involved in any injury found to be work related may be required to submit for a screening for drug and alcohol use. Suspicious behaviors observed while working or in the YMCA or at a YMCA program where the employee would be perceived by others as an employee may also be subject to alcohol and drug screening. Positive results of a drug or alcohol screening will result in termination of employment. Behaviors which are perceived to be unbecoming a YMCA employee may be subject to discipline up to and including immediate termination of employment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. At least 2 years of related experience working with youth.
2. Minimum age requirement is 18 years.
3. Excellent telephone, writing/communication skills.
4. Ability to learn quickly.
5. Must be data centered, detail oriented, and be able to multi-task.
6. Knowledgeable about daily operations, processes, and procedures.
7. Comfortable with data entry, computer functions, and phone follow ups if needed.
8. Ability to work with integrity, discretion, and a professional approach.
9. Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
10. Ability to complete all required trainings within 60 days of employment, including but not limited to CPR, first aid, Living Our Cause, DCFS Mandated Report, IL Gateway Registry Modules and to maintain these certifications as current as outlined by regulations or requirements.