What are the responsibilities and job description for the Data, Training, & Projects Manager position at YMCA?
The Data, Training, & Projects Manager will have a comprehensive role, encompassing the oversight of compliance with mandated trainings by the YMCA, grant funders, and the Florida Department of Children and Families for the YMCA’s Youth Development Department in Miami-Dade County. In addition to ensuring compliance, this role will encompass leading trainings, and coordinating or scheduling departmental and compliance-required trainings. Reporting directly to the Executive Director, the position also involves providing valuable support to the executive leadership of the department by leading and overseeing special projects and initiatives.
Essential Functions/ Job Duties:
Ensure all department staff are in compliance with DCF training requirements within the first 90 days of employment.
Monitor and ensure staff compliance with DCF training requirements within the first year of employment.
Regularly update and maintain comprehensive files to track staff training and in-service completion.
Maintain accurate and organized records of all staff training activities.
Ensure that all background clearances for department staff are up to date.
Proactively follow up with the Human Resources department to address any discrepancies in background clearance records.
Provide the Professional Development (PD) staff with a current list of department staff and their training status.
Regularly update executive leadership on staff training progress and compliance.
Develop and implement corrective action plans to address non-compliance with training requirements.
Collaborate with department staff and HR to facilitate compliance.
Conduct site visits to various department locations to ensure that site-specific files are up to date and in compliance with training regulations.
Coordinate and schedule department and compliance required trainings as established by the Executive Director.
Support departmental executive leadership with special projects and initiatives as needed.
Manage project timelines, resources, and deliverables effectively.
Maintain confidentiality of all information being reviewed, processed, and filed.
Perform any additional responsibilities established by the Executive Director.
Position Profile:
Training & Compliance
Communication
Problem-Solving
Attention to Detail
Organizational Skills
Adaptability
Relationship Building
Passion for Mission
Qualifications, Skills and Abilities:
Qualifications:
Bachelor's degree in a related field (preferred).
Prior experience in managing training compliance and records maintenance.
Strong knowledge of Florida Department of Children and Families training requirements.
Excellent organizational and documentation skills.
Strong communication and interpersonal skills.
Ability to work independently and manage multiple tasks efficiently.
Attention to detail and a commitment to accuracy.
Proficiency in using computer software and database systems for record-keeping.
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