Program Coordinator

• This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility.

- This position o versees and/or assists in the development and operations of various programs, such as healthy living, weight training, collaborative aquatics, youth sports, adult activities, membership, and/or other programs.

- Recruits, trains, and supports assigned program staff and volunteers.

- Develops, organizes, and implements high quality youth sports/adult activity programs.

- Requires traveling to and from three permanent locations program event sites using their personal vehicle.

1. Associates degree in related field, or equivalent.

2. Ability to direct/coordinate programs through supervision of volunteers and staff, development and monitoring of budgets, marketing and public relations, youth/adult program development, and fundraising .

3. Typical requirements within 180 days of hire include completion of: Child Abuse Prevention for Supervisory Staff; CPR; First Aid; AED; Bloodborne Pathogens.

4. Complete YMCA program-specific training during tenure of position as specified by YMCA-USA.

1. Plans, coordinates, and supervises all program activities to meet YMCA objectives. Expands youth sports and adult activity programs within the community in accordance with strategic and operating plans.

2. Secures and schedules athletic fields and facilities. Transports and sets up equipment for activities; monitors and purchases necessary sporting equipment as budget permits.

3. Creates teams from paid and financially assisted registrations. Organizes and conducts parent orientation meetings, trainings, and meetings for staff, coaches, instructors, and volunteers.

4. Develops and distributes activity practice and event schedules; trains and schedules sports officials; develops and distributes rules, guidelines, and handbooks. Purchases and distributes uniforms, equipment and/or awards; coordinates and distributes team photographs.

5. Organizes and conducts clinics, trips, special activities, and events . Assists in YMCA fund raising activities and special events.

6. Assists in the marketing and distribution of youth sports/adult activity program information, may organize and schedule program registrations. Will review and forward program scholarship applications for processing.

7. Develops and maintains collaborative relationships with community organizations.

8. Responds to all staff, volunteer, members, and community inquiries/complaints in timely manner.

9. Compiles program statistics/data/reports. Monitors and evaluates the effectiveness of and participation of programs and instructors/volunteers/coaches.

10. Develops and controls department budgets related to the position.

11. Recruits and trains program support staff and volunteers.

12. Facilitates communication and provides leadership amongst staff, volunteers, and membership.

13. Assures compliance with state and local regulations. Ensures that program standards are met, and safety procedures are followed. Ensures the maintenance of facilities, grounds, and equipment.

14. Performs other duties as assigned.

Mission Advancement :

- Reinforces the Ys values within the organization and the community. Effectively communicates the benefits and impact of the YMCAs efforts for all stakeholders.

- Assists in the implementation of effective systems to develop volunteers at program, fundraising, and policy leadership levels.

- Assists in securing resources and support for all philanthropic endeavors.

- Models and teaches the Ys values.

- Ensures a high level of service with a commitment to changing lives.

- Provides volunteers with orientation, training, development, and recognition.

- Cultivates relationships to support fund-raising.

Collaboration :

- Assists in developing strategies to ensure staff and volunteers reflect the community.

- Builds and nurtures strategic relationships to enhance support for the YMCA.

- Assists as a community leader building collaboration based on trust and credibility to advance YMCA mission and goals.

- Communicates for influence to attain buy-in and support of goals.

- Provides tools and resources
for the development of others.

- Champions inclusion activities, strategies, and initiatives.

- Builds relationships to create small communities.

- Empathetically listens and communicates for understanding when negotiating and dealing with conflict.

- Effectively tailors communications to the appropriate audience.

- Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness :

- Integrates multiple thinking processes to make decisions.

- Assists in the involvement of members and community to develop programs and activities.

- Ensures execution of plans.

- Assigns clear accountability and ensures continuous improvement.

- Provides others with frameworks for making decisions.

- Conducts prototypes to support the launching of programs and activities.

- Develops plans and manages best practices through engagement of team.

- Effectively creates and manages budgets.

- Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth :

- Shares new insights. –

- Facilitates change, models adaptability and an awareness of the impact of change.

- Utilizes non-threatening methods to address sensitive issues and inappropriate behavior, or performance.

- Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

WORK ENVIRONMENT/PHYSICAL AND MENTAL DEMANDS

· Ability to stand and walk for extended periods of time

· Ability to conduct guest tours/orientations.

· Ability to read, interpret and communicate information.

· Ability to type proficiently and work in front of a computer screen.

· Ability to multi-task

· Ability to solve practical problems.

· Ability to train others.

· Ability to work with cleaning chemicals.

· Ability to stoop and crouch for periods of time.

None to obtain job. Required as stated above once in position.