What are the responsibilities and job description for the Mail Clerk position at Zenith American?
Title: Senior Clerk Department: Operations Admin Support
Bargaining Unit: Local 12 Grade: 23
Position Type: Non-exempt Hours per Week: 40
Position Summary:
Process and perform mail distribution and provide clerical support within the Support Services Department.
"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."
Job Responsibilities:
- Open daily and incoming mail.
- Maintain an excel spreadsheet of all incoming checks.
- Provide backup for other Support Services including receptionist.
- Delivers packages/envelopes to the appropriate departments in a timely manner.
- Delivers packages to the post office.
- Uses a variety of mail sorting machines, depending on the volume and type of mail they have to deal with
- Performs pick-ups and delivers all internal company mail from designated boxes to appropriate persons.
- Receives all Fed Ex, UPS, truck and Parcel Post deliveries throughout the day.
- Sorts, processes and dates stamp all incoming parcels.
- Responds to calls and emails in an efficient, polite and thorough manner.
- Works with Supervisor to ensure all daily process are completed timely and accurately.
- Orders and maintains sufficient stock of office supplies and toners.
- Fills and distributes all internal requests for office supplies and toners.
- Ensures that all departments are properly stocked with printer paper.
- Tracks and pickups scheduling of used toners.
- Keeps delivery area clean and organized.
- Sorts and delivers returns and undeliverables to the returns area.
- Performs other duties and special projects
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SKILLS AND KNOWLEDGE
- Handles multiple tasks and priorities.
- Attention to detail.
- Works in a fast paced environment.
- Good organizational skills.
- Microsoft Office
- Adapts well to change
- Team player and interacts well with other employees and other departments.
MINIMUM QUALIFICATIONS REQUIRED
- High School Equivalent
- 3 months experience in a mailroom or similar position.
- Must have valid driver's License and clean driving record.
- Ability to operate office equipment such as PC or CRT, Calculator, FAX, copier, etc
- Ability to work independently, organize and prioritize workload, multi-task, and complete projects within deadlines.
- Office equipment maintenance and minor repair preferred.
Zenith American Solutions
Real People. Real Solutions. National Reach. Local Expertise.
We are currently seeking an experienced Senior Clerk with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.
Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 40 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before
We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!
Internals to Apply:
If you meet the minimum qualifications and are interested in applying for the above position, please submit an application. All applications must be received by 5:00 pm on the Internal Posting Deadline listed above in order to be considered prior
