Sample Job Description for Office Operations Professional II
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Office Operations Professional II Job Overview
Office Operations Professional II Job Description Sample
Performs and oversees various administrative functions and processes and acts as the organization's point person for outside vendors and service providers.
JOB LEVEL
P02
EDUCATION/DEGREE
Bachelor's Degree
REPORTS TO
Supervisor or Manager
Salary Range
BASE 50%
$73,800
TOTAL 50%
$76,100
Job Responsibilities for Office Operations Professional II
Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Monitors inventory and places orders for office equipment, supplies, or provisions. Manages or administers accounting processes, including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking. May support HR activities or initiatives with employee onboarding and interview coordination, and training. Performs company database or system administration tasks, including data input, reporting, user support, and upgrades. Resolves day-to-day problems and coordinates with stakeholders to obtain solutions.
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|---|---|---|
| 1 | Intermediate Buyer | The Intermediate Buyer qualifies vendors, evaluates bids, and negotiates prices and terms for purchased goods and services. Purchases materials, supplies and services at the most favorable terms for the organization. Being an Intermediate Buyer may require a bachelor's degree or its equivalent. Tracks purchases, monitors vendor quality, and maintains a current database of vendor information. In addition, Intermediate Buyer typically reports to a supervisor or manager. Being an Intermediate Buyer gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. Working as an Intermediate Buyer typically requires 2 to 4 years of related experience. |
| 2 | Lawyer II | The Lawyer II provides legal advice to an organization, prepares resolutions, reports, guidelines and participates in major legal actions. Reviews contracts involving leases, licenses, purchases, sales, insurance, etc., and reviews the drafts of various agreements and documents. Being a Lawyer II participates in Legal department initiatives such as template agreement development and recommends to senior management on how to respond to legal issues or proposed changes in laws and regulations. Works closely with other departments to foresee and protect company against legal risks. In addition, Lawyer II requires a Juris Doctor degree from an accredited law school and may require admittance to a state bar. Typically reports to a manager or head of a unit/department. Being a Lawyer II occasionally directed in several aspects of the work. Gains exposure to some of the complex tasks within the job function. Working as a Lawyer II typically requires 2 -4 years of related experience. |
| 3 | Intermediate Employment Representative | The Intermediate Employment Representative contacts with candidates and confirms interview schedules. Recruits potential employees via recruiting website, employee referrals, on-site recruiting and other sources. Being an Intermediate Employment Representative makes offers and conducts orientation for new employees. Checks candidates work history, competency and other qualifications. In addition, Intermediate Employment Representative assists in developing interview questions with hiring manager. Performs exit interviews and processes change of employee status. Requires an associate's degree of human resources. Typically reports to a supervisor or manager. Being an Intermediate Employment Representative gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. Working as an Intermediate Employment Representative typically requires 2 to 4 years of related experience. |
| 4 | Research Paralegal II | The Research Paralegal II utilizes a variety of sources such as statutes, recorded judicial decisions, legal articles, and legal codes to research and analyze legal topics. Assists and supports attorneys with research and document preparation for court proceedings and legal transactions. Being a Research Paralegal II conducts fact-finding, data collection, and analysis used to prepare statements and arguments. Drafts and edits legal documents such as briefs, pleadings, motions, and contracts. In addition, Research Paralegal II assists attorneys with depositions, interviews, discovery, and investigations. Manages, organizes, and archives documents with software tools and technology. Applies specialized legal terminology appropriately in documents. Typically requires a bachelor's degree. Typically requires Paralegal Certification. Typically reports to an attorney. Being a Research Paralegal II occasionally directed in several aspects of the work. Gaining exposure to some of the complex tasks within the job function. Working as a Research Paralegal II typically requires 2 -4 years of related experience. |
| 5 | Office Operations Manager | The Office Operations Manager develops and implements procedures and policies for all administrative activities. Oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Being an Office Operations Manager oversees the selection of vendors and the purchase of office equipment and supplies. Typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. In addition, Office Operations Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Operations Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. Working as an Office Operations Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. |
Office Operations Professional II Skills & Proficiency Level
| Skills | Proficiency Level |
|---|---|
| Knowledge of Organization | Level 2 |
| Attention to Detail | Level 3 |
| Followership | Level 3 |
