Sample Job Description for Proposals and Contracts Administration Manager
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Proposals and Contracts Administration Manager Job Overview
Proposals and Contracts Administration Manager Job Description Sample
Prepares and administers bids, proposals, and commercial and government contracts that follow company policies and legal requirements.
JOB LEVEL
M02
EDUCATION/DEGREE
Bachelor's Degree
REPORTS TO
Director
Salary Range
BASE 50%
$139,290
TOTAL 50%
$147,090
Job Responsibilities for Proposals and Contracts Administration Manager
Manages the contracts administration staff and guides compliance with complex contractual and regulatory requirements. Negotiates with suppliers, partners, or customers. Ensures contracts are administered and monitored to maintain compliance with the terms of agreements. Has a strong understanding of the contract life cycle, types of contracts, and applicable government regulations.
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| Job Title | Job Description | |
|---|---|---|
| 1 | Program Administrative Manager | The Program Administrative Manager negotiates and prepares contracts by considering the financial conditions, resources, and contractual requirements. Coordinates and monitors the scheduling, pricing, and technical performance of company programs. Being a Program Administrative Manager ensures adherence to master plans and schedules, develops solutions to program problems, and directs work of incumbents assigned to program from various departments. Develops new business and expands product line. In addition, Program Administrative Manager ensures projects are completed on time and within budget. Acts as advisor to program team regarding projects, tasks, and operations. Prepares proposals to win new programs. Requires a bachelor's degree. Typically reports to a department head. The Program Administrative Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. Working as a Program Administrative Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. |
| 2 | Real Estate Portfolio Property Manager | The Real Estate Portfolio Property Manager directs the buying, selling, and leasing of properties in the portfolio. Maintains a portfolio of properties. Being a Real Estate Portfolio Property Manager evaluates records for accuracy, completeness, and compliance with policies. Provides information on operating costs as well as the annual budget for the properties. In addition, Real Estate Portfolio Property Manager may manage commercial, industrial, or residential properties. Requires a bachelor's degree. Typically reports to top management. The Real Estate Portfolio Property Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. Extensive knowledge of department processes. Working as a Real Estate Portfolio Property Manager typically requires 5 years experience in the related area as an individual contributor. 1 to 3 years supervisory experience may be required. |
| 3 | Internal Project Management/Consulting V | The Internal Project Management/Consulting V liaises between project members, cross-functional teams, external vendors, and other stakeholders to ensure deliverables, requirements, schedules, cost, and meeting plans are communicated. Manages complex projects from planning through delivery. Being a Internal Project Management/Consulting V communicates schedule and changes to all stakeholders. Utilizes appropriate tools to plan project timelines, tasks, milestones, and deadlines. In addition, Internal Project Management/Consulting V plans and facilitates project meetings to align the project team to methods and goals and to track project tasks. Prepares agendas, meeting notes, and project summaries. Monitors task completion status to Identify at risk project tasks and to develop mitigation plans. Allocates resources, budgets, and hours to the project and adjusts allocations when necessary. Typically requires a bachelor's degree or equivalent. May require a project management certification. Typically reports to a manager or head of a unit/department. Being a Internal Project Management/Consulting V works autonomously. Goals are generally communicated in "solution" or project goal terms. May provide a leadership role for the work group through knowledge in the area of specialization. Works on advanced, complex technical projects or business issues requiring state of the art technical or industry knowledge. Working as a Internal Project Management/Consulting V typically requires 10+ years of related experience. |
| 4 | Internal Project Management/Consulting I | The Internal Project Management/Consulting I has overall responsibility for managing scope, cost, schedule, internal staffing and outside vendors, and contractual deliverable. Manages and oversees all aspects of a project to ensure it is completed on-time and within budget. Being an Internal Project Management/Consulting I typically requires a bachelor's degree or its equivalent. Prepares reports for upper management regarding status of project. In addition, Internal Project Management/Consulting I typically reports to a manager. May require certification in Project Management. Being an Internal Project Management/Consulting I works on projects/matters of limited complexity in a support role. Work is closely managed. Working as an Internal Project Management/Consulting I typically requires 0-2 years of related experience. |
| 5 | Program Contracts Supervisor | The Program Contracts Supervisor is responsible for aiding in the negotiation of contracts and contractual changes and coordinating preparations of proposals, plans, specifications, and financial conditions of contracts. Coordinates and monitors the scheduling, pricing, and technical performance of company programs. Being a Program Contracts Supervisor ensures adherence to master plans and schedules and develops solutions to program problems. Develops new business and expands product line. In addition, Program Contracts Supervisor recommends changes to improve process efficiency and alleviate process inaccuracy and duplication. Requires a bachelor's degree. Typically reports to a manager. Being a Program Contracts Supervisor contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. Working as a Program Contracts Supervisor typically requires 4 to 7 years of related experience. |
Proposals and Contracts Administration Manager Skills & Proficiency Level
| Skills | Proficiency Level |
|---|---|
| Business Acumen | Level 2 |
| Risk Management | Level 2 |
| Planning and Organizing | Level 3 |
