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Executive Director, Accounting & Financial Reporting Svc- Auxiliaries
7924BR
Finance & Administration
Partnerships - SSC

Detailed Job Description
Major Responsibilities:

• Lead and maintain the appropriate staff infrastructure within the ASSC team to provide exceptional support and service to auxiliary business unit stakeholders. Provide oversight of ASSC team members responsible for accounting services and financial reporting and analysis, including reviewing and approving the team's work product, as needed. Lead team meetings and other initiatives to identify, develop and share strategies to enhance operational effectiveness and internal controls.
• Oversee financial reporting and budget planning for auxiliary business units including: a) coordinate, analyze and report financial metrics and key performance indicators (KPI), including Management Discussion & Analysis (MD&A) narratives providing variance details, projections, trends and comparative benchmarking information; b) design, develop and oversee the preparation of financial workbooks and dashboards to provide monthly departmental statements/management reports; c) prepare and review budget-to-actual, year-over-year comparisons, and year-end projections; d) complete ad hoc reporting and analysis as requested by the auxiliary business units leadership team, Controller's Office, Budget Office, Sr. VP of Finance and Administration, and/or other stakeholders; and, e) meet with the auxiliary business units directors and managers to interpret financial results, review relevant trends, and identify specific areas for further analysis.
• Lead the development of strategic financial planning using advance technical tools to maximize use of the university's operating and capital resources. Prepare information for management on a wide range of financial and budget related activities including strategic planning, new business modeling, and oversee preparation of meaningful financial dashboards, metrics, KPIs, and benchmarking to support decision making. Analyze economic factors and industry trends to support auxiliary unit's goals and objectives and incorporate applicable key performance indicators and other metrics into trend analysis and reporting. Identify and track performance metrics and benchmark survey results from professional organizations (i.e. National Association for College & University Food Services (NACUFS), etc.) to assist leaders in developing business plans to support strategic and financial goals. Elevate relevant financial trends timely that would impact the University's budget goals and/or financial results to appropriate stakeholders, as needed.
• Maintain strong internal controls over accounting and financial reporting to ensure compliance with university policies and procedures and Generally Accepted Accounting Principles (GAAP), including: a) regularly monitor cash, inventory, and fixed assets; act promptly to implement changes when excessive or repetitive over/shorts or shrinkage occurs; b) review and approve monthly balance sheet account reconciliations including accounts receivable, inventory, etc., as well as capital reserves and active capital projects; c) evaluate transactions, research and recommend proper accounting treatment and work with Accounting and Financial Reporting and auxiliary business units staff to implement appropriate processes and procedures to ensure correct processing; d) oversee procedures manual updates/revisions; and, e) provide input to auxiliary business unit teams in developing and maintaining standardized internal controls and best practices for accounting operations.
• Lead the ASSC team's participation in transformational activities to upgrade existing and/or deploy new technology solutions in the auxiliary business units. Ensure new processes and procedures are established or modifications for existing ones are operationalized to ensure accounting transactions are recorded and financial reports can be produced timely and accurately. Work closely with other Controller's Office team members to ensure affected areas are aware of and properly respond to operational changes in the auxiliary business units. Work collaboratively with other stakeholders in and outside the Controller's Office to recommend and implement solutions to comply with University policies and procedures; streamline accounting and financial reporting processes, and deliver an exceptional customer experience to internal and external stakeholders.
• Oversee the annual Management Self-Assessment (MSA) testing and certification process is complete and that appropriate internal controls are in place to prevent and detect errors and/or compliance issues and documentation required for department's processes and procedures are accurate and up-to-date. Discuss management recommendations with appropriate leaders, monitor adoption of recommended changes to strengthen internal controls and/or streamline processes; and elevate matters to Sr. leadership, as appropriate.
• Prepare the annual Campus Club management fee reconciliation for lease agreement, recalculate the monthly standard monthly entries, and update the management agreement between RIT and Campus Club.
• Prepare ad-hoc financial reports and analyses and participate in special projects as requested by management.
• Participate in a minimum of 40 hours of training/professional develop annually (or a prorated amount based on standard working hours). Training must be applicable to the employee's role current within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position.

Live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all.

Supervisory Responsibilities: Provide direct supervision to six ASSC team members (Sr. Analyst, Analyst/Cost Accountant, Sr. Staff Accountants (2), Manager of Accounting & Financial Reporting - RIT Inn and Conference Center, Sr. Staff Accountant - Campus Store)

Key Relationships: F&A Associate/Assistant Vice Presidents, Executive Directors, Directors and Managers, Controller's Office staff, Budget Office Directors, and Gunther & Associates management team.

Reporting: The Executive Director of Accounting and Financial Services - Auxiliaries is a member of the Controller's Office, reporting to the Assistant Controller, Accounting and Financial Management Services; providing direct support to key stakeholders within auxiliary business units.

Department/College Description
The Controllers Office team is comprised of accounting and financial professionals who work together to provide accurate, timely and actionable information and services to our customers while acting as good stewards of the university's financial resources.

Minimum Qualifications
Education/Experience:

• BS in accounting or related field
• At least 10 years of related experience required; an equivalent combination of education and experience will be considered.

Skills:

• Strong PC and MS Excel skills and familiarity with Oracle, or another enterprise-wide financial application.
• Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP),
• Demonstrated experience with the procure-to-pay process, development of internal controls including segregation of duties, cash handling, accounts receivable and inventory management, required.
• Prior supervisory and office management experience
• Experience working in a large, complex university auxiliary enterprise operation including Dining Services and/or Housing Operations, preferred. In lieu of auxiliary enterprise experience, consideration will be given to candidates with a strong retail management background.
• Must possess excellent communication skills, both written and oral, and be able to interact with both external customers and internal team members with professionalism; understand the various risks the organization faces and introduce practical and effective ways to deal with them.
• Strong analytical skills, attention to detail and time management skills required.
• Proven ability to work independently with minimal supervision and exercise professional judgment in carrying-out assigned responsibilities required.

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 122A

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number
The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details

Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the "Great Colleges to Work For." RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov

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