Top Administrative Executive jobs in Salt Lake City, UT

Xenter is a technology in medicine company that is bringing medical devices to the digital age. Xenter is revolutionizing medicine by developing and launching smart/wireless guidewires and catheters that transmit data through a proprietary wireless network to our proprietary cloud that houses real time Physical Intelligence medical data.

Reports to: CEO

Location: Salt Lake City/Draper

Overview: We are seeking a dynamic, experienced and highly organized individual to join our team as the Executive Assistant to the CEO. The successful candidate will play a crucial role in supporting the CEO in day-to-day operations, ensuring seamless communication, and contributing to the overall efficiency and success of the executive office

Responsibilities:

• Calendar Management: Effectively manage and prioritize the CEO's calendar, scheduling meetings, appointments, and travel arrangements to optimize time and resources.
• Communication: Act as a primary point of contact between the CEO and internal/external stakeholders, handling correspondence, emails, and phone calls with professionalism and discretion.
• Documentation and Record-Keeping: Prepare, edit, and organize documents, reports, and presentations. Maintain accurate records and files to facilitate easy access to information.
• Meeting Coordination: Coordinate and organize executive meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Travel Arrangements: Make travel arrangements for the CEO and other executive staff, including booking flights, accommodations, and ground transportation as needed.
• Confidentiality: Handle confidential information with the utmost discretion and ensure a high level of confidentiality is maintained at all times.
• Project Support: Provide support and research on special projects, initiatives and events as directed by the CEO.
• Office Management: Assist in the day-to-day operations of the executive office, ensuring a well-organized and efficient work environment.

Skills/Experience Required:

• Proven experience as an executive assistant or similar role, preferably in a dynamic corporate environment.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication skills.
• Proficient in MS Office Suite and other relevant software.
• Ability to handle sensitive information with discretion.
• High level of professionalism and attention to detail.
• Ability to handle a short deadline, fast paced environment and ability to respond outside of normal business hours.

Education/Experience:

• Bachelor's degree in Business Administration or related field, and/or significant previous experience in a similar executive support role.