Accounting Supervisor jobs in Portland, ME

Job Class Code: 0004
Grade: 18
Salary: $19.56-$26.18 (Includes 1% stipend)
Opening: April 10, 2024

Closing: April 25, 2024

We hire remarkable people to work with a team of diverse individuals in a positive staff-focused environment. Are you our next investment? Are you looking for a rewarding career with professional growth and opportunity for advancement? Do you enjoy managing a team and production? Are you focused on providing excellent customer service? If you thrive on delivering quality, then we want you, on our team!!

Apply Now, we offer superior benefits (highlighted below) including: 13 paid holidays, 12 sick days and 3 weeks’ vacation to start! 

The Department of the Secretary of State (SOS), Bureau of Motor Vehicles (BMV) is seeking candidates for a Supervisor (Clerk IV) in the Accounting, Cash Office Unit. This position is Monday - Friday, 8:00am to 5:00pm.

DESCRIPTION:  This is accounting work of a supervisory nature, managing four (4) accounting support staff in a fast-paced production environment. Responsibilities include processing revenue for the BMV from multiple sources. This includes delegating work to staff, rotating duties to ensure cross training amongst the 4 staff; research to resolve difficult reports and speaking with external customers; leading staff through process related questions; approval of accounts payable invoices and refunds. Update reports and analysis. Provide recommendations to improve processes and areas that show up with errors. Ensuring that procedures for tasks are up to date and tested. Conduct direct report training as necessary. Mentor and coach direct reports to ensure maximum production and professional growth. Maintain the morale of the staff and foster a positive team culture. This position requires exercising independent judgement, critical thinking, attention to detail, initiative, and discretion. This position will be reporting to the Managing Staff Accountant.

Representative Task:

• Plans, organizes, assigns, schedules, prioritizes, monitors, and reviews the work of accounting support staff.
• Screens, interviews, selects, trains, and evaluates (Performance Appraisals) staff; and recommends disciplinary/termination actions.
• Interacts with Municipalities, Branch staff, Main Office staff, Municipal Coordinators and Auditors to ensure that revenue gets posted correctly and timely.
• Discusses employee complaints/grievances with employee and determine course of action in accordance with applicable policy.
• Develops and recommends policies and procedures to improve overall operations.
• Interprets and explains rules, regulations, polices, and procedures; and applies them to program operations and individual cases.
• Implements and complies with human resource laws, policies, procedures, and practices such as: AA/EEO, recruitment, employment, position classification, performance appraisals, training, discipline, contract administration, human resource components of security protocols of agency information security and confidentiality policies, and employee safety.
• Writes and prepares correspondence and documents, and signs supervisor’s name as authorized.
• Codes, reconciles, approves, and updates standard documents, reports, and financial transactions.
• Reviews input/output of information from electronic information systems and develops/implements quality control standards for data input structures and output quality assurance.
• Gathers and tabulates information; and prepares reports on unit activities.
• Examines documents for compliance with applicable regulations.
• Reviews, verifies, reconciles, and revises payroll and/or personnel transactions.
• Assesses office needs and recommends/implements improvements for workspace, equipment, ergonomics, and workplace safety.

In order to be successful, you must have:

• Be an effective confident leader and supervisor of a diverse group of individuals that understand and practices supervisory principles and methods and techniques.
• Manage, prioritize, and organize daily production to delegate work by established procedures and adjust work operations to meet planned and unexpected changes.
• Positively guide direct reports development, morale and attend to the overall health of the unit.
• Clearly communicate with all staff levels both orally and written, including but not limited to presentations, trainings, meetings, staff guidance and reviews, coaching, reports, emails, MS Teams, and phone.
• Experienced and intermediate user of MS Suite products and other accounting software programs.
• Skilled in quality control standards to ensure accurate input and output of data for detailed analysis in reporting systems.
• Capable of a strategic approach to analyze data to make sound recommendations to improve the efficiency of day to day and long-term operations.
• Apply critical thinking skills when dealing with staff or tasks to make independent decisions or recommendations to a resolution.
• Ability to create, edit/improve and maintain MS Excel spreadsheets for analysis and reporting.

MINIMUM QUALIFICATIONS

• Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.

Preference will be given to applicants who possess:

• 4-year Accounting Degree preferred with supervisory experience required, or
• 2-Year degree in accounting with supervisory experience required, or
• 12 course credits in accounting related classwork with supervisory experience required, or
• 6 years of responsible accounting experience to include 2 years performing supervision and highly independent accounting work.

For more information or questions, please contact: Jennifer Wilson or call (207) 624-9012.

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State contributes the equivalent of XX% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.