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Accounts Payable Analyst jobs in Washington

Recently Added Accounts Payable Analyst jobs

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Financial Analyst - Accounts Payable
  • City of Oak Harbor
  • Oak Harbor, WA FULL_TIME
  • First Review of Applications is April 12, 2024
    Position Closes April 26, 2024

    Under the direction of a Finance Manager, performs a variety of professional analytical and accounting functions, with a focus on accounts payables and customer service.  As a specialist in these areas, handle processing all City payments, provide customer-focused services to troubleshoot employee and department problems, and resolve concerns with vendors and billing customers. Prepare all accounts payable runs, and month-end, quarterly, and annual reports; assist with the preparation of items for the City’s Annual Financial Report and annual audit; perform other finance functions as assigned.
     Work activities involve multiple skills and may include any or all of the following depending on area of assignment, department needs, emergency services, special projects, and seasonal factors:
    1. Customer Service – Make customer services a priority by establishing and maintaining effective and cooperative working relationships with City officials, department heads, co-workers, supervisors, and the general public using good judgement to handle customer complaints, respond to inquiries and resolve concerns in a positive and timely manner using tact and courtesy, sometimes under stressful situations.
    2. Process Accounts Payable – Maintain schedule of accounts payable check runs for management and City Council approval. Prepare, enter, and process high-volume of invoices, check processing, ACH payment processing, scanning, reconciling statements, cross-training, indexing, account coding, invoice filing, issue resolutions, and respond to vendor and department inquiries. 
    3. Daily Operations – Assist with daily operations, problem resolution, vendor management, adhering to established internal and State Auditor prescribed controls, reconciliations, and contribute to process improvement to further automate the process. Maintain the AP inbox both electronically and physically, processing or distributing invoices and statements in a timely manner. Work with department directors and employees to implement and maintain day-to-day routines and priorities.
    4. Streamlining the AP Process – Research and develop methods and processes to streamline the invoicing process by gaining access to account portals for vendors, switching to paperless billing, generally reducing mailed invoices and statements, and investigating the ERPs ability to import data and improve processes, for example. Strive to improve processes by leveraging technology when available. Hold meetings with departments to gain user input and to teach them AP methods.
    5. Standard Operating Procedures – Develop and maintain current SOP (Standard Operating Procedures) with step-by-step instructions for critical functions; test those SOP’s by having an accountant run the activity/function periodically to ensure that the SOP’s are accurate and adequate.
    6. Policies – Assist the Finance Director and staff with the development of the City’s accounts payable policies, procedures, and programs.
    7. Validation – Validate requests; ensure proper approvals are included, amounts are correct, coding is appropriate, supporting documentation is complete, and expenses are in compliance with GASB, BARS, City of Oak Harbor policies, and other relevant rules and regulations. 
    8. File Organization – Maintain and organize files, both paper (where necessary) and electronic.   Maintain retention schedule and archives for accounts payable documentation and associated reports.
    9. Chart of Accounts – Become expert in the City’s chart of accounts and knowledgeable with the BARS GAAP manual maintained by the Washington State Auditor.
    10. Accounting/ERP System – Be the City’s expert on accounts payable features/functions in the City’s electronic accounting/ERP System.  Acquire advanced knowledge on related aspects of the system (e.g., General Ledger, Project/Grants Accounting, Purchase Orders, etc.). Assist in training as needed. 
    11. Financial Resource – Serve as a resource to other finance and departmental administrative staff. 
    12. Reconciliations - Prepares monthly bank reconciliations.
    13. Journal Entries – Collect, prepare, post and retain monthly journal entries.
    14. Year-end Closing – Accrue payables to the appropriate year and prepare necessary financial reports and notes.
    15. Annual Audit - Facilitates and coordinates the completion of the annual audit with the State Auditor's Office 
    16. Tax Information – Request and maintain W-9 information for vendors and issue year-end 1099. Determine the necessity of Washington sales/use tax for out-of-state purchases.   Verify correct sales tax for independent contractors.
    17. Reports – Accurately maintain and submit accounts payable runs, and month-end, quarterly, and annual reports.
    18. Procurement – Coordinate with the City’s Purchasing Office on the City’s procurement processes, including the City’s procurement policy, purchase requisitions, and purchase orders.
    19. Accounts Payable Analysis – Responsible for analysis, reporting, data requests, analyzing data results, distributing metrics, and special projects for the Accounts Payable function.
    20. Financial Analysis – Develop or work with existing analytical tools to find the deeper meaning behind the financials using various techniques including trend, cost-benefit, vertical, horizonal, liquidity, sensitivity and scenario, variance, valuation, and project analysis.
    21. Performance Analysis – Develop or work with existing analytical tools to find the deeper meaning in non-financial quantitative data and qualitative information geared toward City-wide and departmental organizational and process improvement and providing additional context to the results of financial analysis.
    22. Policy Analysis – Including defining the policy issue, determining the evaluation criteria, identifying alternative policies, evaluating alternative policies using both quantitative and qualitative data, and recommending the preferred policy.
    23. Vendor Analysis and Upkeep - Ensure a copy of all W-9’s are complete and on file for all vendors for one-time purchases that do not have a Statewide Vendor Number to be able to complete payment processing. Ensure vendor information in system matches invoice and update W9 as needed for business changes such as name or address updates. Ensure segregation of duties is maintained in updating vendors in ERP.
    24. Lead projects and analysis that deliver data-informed recommendations to support organizational initiatives and strategic decision-making.
    25. Coordinate, interpret and implement federal, state, county and local laws, policies and procedures as necessary.
    26. Assist with department-wide financial management as needed.
    27. Perform other duties as assigned.
     
    Associated Functions:
    1. Attend various continuing education meetings and seminars, and workshops.
    2. Perform other duties and responsibilities as assigned.

    Performance Requirements (Knowledge, Skills and Abilities):
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Analyze, evaluate and summarize complex and technical financial and management records for accuracy and conformance to procedures, rules and regulations. 
    • Draft clear and concise reports and correspondence regarding findings.
    • Be able to develop and maintain good relationships/trust with employees at all levels of the organization. 
    • Ability to manage conflicts between vendors, internal customers, and/or other team members is essential. 
    • Exercise sound and ethical judgment in the decision-making process and ask for the intervention of a direct supervisor when appropriate. 
    • Maintain confidentiality of information.
    • The position requires a high degree of organizational skills, procedural discipline, and follow-through.  
    • Experience and demonstratable proficiency with computers, Enterprise Resource Planning systems, Microsoft Excel, Word, and Outlook. 
    • Organize and manage multiple priorities to achieve maximum efficiency and to meet deadlines.
    • Maintain regular, reliable, and punctual attendance.
    • Ability to work collaboratively to secure integrated work products.
    • Highly self-motivated individual with independent time management skills.
    • Basic knowledge of generally accepted accounting principles (GAAP), general accounting standard board statement (GASB), and the fundamental theories in accounting and finance.
    • Written skills, oral communications skills and ability to compose complex correspondence and reports as well as ability to research, organize and compile data into meaningful reports.  
    • Strong mathematic and analytical skills.
    • Ability to solve problems and provide a decision and/or recommendation and to communicate complex information orally and writing.
    • Ability to work under the pressure of multiple projects and deadline situations.
    • Ability to perform work activities neatly and accurately.
    • Must be able to remain in a stationary position 50% of the time.
    • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
    • The ability to observe details at close range (within a few feet of the observer).
     An equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities to perform the essential job functions may be considered.
     
    • Associate’s Degree or equivalent in Accounting, Finance, Economics, Public Administration or related discipline. 
    • Two (2) years of technical finance, accounting, or analytical experience, with customer service and problem-solving responsibilities.
    • Proficient computer operation skills and experience with a variety of software programs including Microsoft products, database, customized and menu-driven programs.
    • Valid driver's license or otherwise establish the ability to perform the job in an equally efficient manner without driving.  
    • Must pass driver's abstract and background check to include credit check to be bonded.
     
    Preferred Qualifications:
    • Government experience preferred.
    The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     
    Work is performed in an office environment and requires the ability to sit, stand, and use a computer for extended periods of time; eye/hand coordination and fine manipulation skills to operate computers and office equipment; as well as a normal range of hearing and visual acuity.
     
    Safety Statement:
    We expect employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and the City’s Accident Prevention Program (APP). This includes, but is not limited to, actively identifying, and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action, emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.
  • 25 Days Ago
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Accounts Payable Analyst
  • Premera Blue Cross
  • Mountlake Terrace, WA FULL_TIME
  • Join Our Team: Do Meaningful Work and Improve People’s Lives Our purpose, to improve customers’ lives by making healthcare work better, is far from ordinary. And so are our employees. Working at Preme...
  • 29 Days Ago
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Accounts Payable Analyst
  • Trans-System, Inc.
  • Cheney, WA FULL_TIME
  • Trans System Inc is a recognized expert in the trucking industry, melding advanced technology, experienced employees, and a passion to do it right. From our humble beginnings with 1 truck in 1972 to n...
  • 1 Month Ago
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Accounts Payable Analyst (IS Department)
  • Providence
  • Renton, WA OTHER
  • DescriptionThis role is primarily focused on accounts payable and business operations within a large, multi-country IS department: tracking purchases from inception to invoice payment, assisting with ...
  • 4 Days Ago
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Accounts Payable - Fiscal Analyst 2
  • Everett Community College
  • Everett, WA FULL_TIME
  • Posting Number: 02559 Department: Admin Services Job Summary/Basic Function: Provide excellent customer service while assisting departments, students, and vendors with account information and accounti...
  • 11 Days Ago
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Accounts Payable Fiscal Analyst 2
  • State of Washington
  • Thurston, WA FULL_TIME
  • Accounts Payable Fiscal Analyst 2Flexible hours and remote work are availableThe Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other p...
  • 8 Days Ago
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Accounts Payable Analyst jobs at Popular Companies

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Accounts Payable Analyst
  • Careerbuilder-US
  • Pittsburgh, PA
  • The purpose of this position is to perform the necessary accounting functions to facilitate the processing, payment, and...
  • 4/26/2024 12:00:00 AM
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Accounts Payable Analyst
  • PIC Companies
  • Astoria, NY
  • At PIC Group, Inc., our emphasis is on excellence. We recruit the strongest candidates in the power generation industry....
  • 4/26/2024 12:00:00 AM
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Accounts Payable Analyst
  • MCI Jobs
  • Mahwah, NJ
  • POSITION OVERVIEW: Job Title: Accounts Payable Analyst Job Type: Full-Time, Permanent Location: Onsite, Cape Town (US ho...
  • 4/26/2024 12:00:00 AM
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Accounts Payable Analyst
  • Sharestates Inc.
  • Copiague, NY
  • Job Description Job Description Accounts Payable Analyst What to Expect   The A/P Analyst is responsible for processing ...
  • 4/26/2024 12:00:00 AM
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Accounts Payable Analyst
  • Vensure Employer Services
  • Chandler, AZ
  • Job Description Job Description About Us Founded in 2004, Vensure Employer Services provides PEO solutions and human res...
  • 4/26/2024 12:00:00 AM
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Accounts Payable Analyst
  • Brilliant Financial Staffing - IL
  • Schaumburg, IL
  • Job Description Job Description Brilliant Financial Staffing has been engaged in a search for an Accounts Payable Specia...
  • 4/24/2024 12:00:00 AM
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Accounts Payable Analyst
  • RemX
  • Charlotte, NC
  • Job Description Job Description Accounts Payable Analyst Job Summary: As the Data Analyst, you'll collaborate closely wi...
  • 4/24/2024 12:00:00 AM
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Accounts Payable Analyst
  • ICON Consultants, LP
  • Claremont, CA
  • Process invoices in accordance to vendors payment terms- POC for assigned vendor Provide analytical support Manage and d...
  • 4/24/2024 12:00:00 AM
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About Washington

Washington (/ˈwɒʃɪŋtən/), officially the State of Washington, is a state in the Pacific Northwest region of the United States. Washington is the northwestern-most state of the contiguous United States. It borders Idaho to the east, bounded mostly by the meridian running north from the confluence of the Snake River and Clearwater River (about 116°57' west), except for the southernmost section where the border follows the Snake River. Oregon is to the south, with the Columbia River forming the western part and the 46th parallel forming the eastern part of the Oregon-Washington border. To the wes...
Source: Wikipedia (as of 04/17/2019). Read more from Wikipedia
Income Estimation for Accounts Payable Analyst jobs
$44,145 to $56,586

Most Popular Cities in Washington for Accounts Payable Analyst Jobs

What does an Accounts Payable Analyst do?

Accounts Payable Analyst
Review and correct discrepancies in accounting documents, reconcile and balance accounting reports.
July 17, 2021
Assist with various projects including, but not limited to, vendor master integration, payables recovery research and resolution, aged item resolution and inquiry management.
June 30, 2021
Performs the analysis and interpretation of data, which will include partnering with various departments to deliver reporting needed.
June 12, 2021
Complete billbacks of invoices that are paid on behalf of multiple entities, such as the corporate credit card, gas cards for vehicles, workers compensation insurance, Home Depot card, and UPS.
May 16, 2021
Develop and publish AP analysis to identify issues such as incorrect unit price, variance discrepancies, goods not received, duplicate invoices to enable AP and Purchasing collectively resolving them on a timely basis.
May 11, 2021
Provide assistance with processing of expense reports for reimbursable cash expenditures and preparation of year-end information package for financial statement and corporate tax return.
April 25, 2021
Prepare financial reports, summaries, trends and variance reports to support internal and external reporting requirements and presentations.
March 19, 2021
Reconciles processed work by verifying entries and comparing system reports to balances.
December 13, 2020