Accounts Payable Clerk jobs in Rhode Island

POSITION SUMMARY:

The Town of Middletown is seeking an Accounts Payable Clerk to join our team of experienced accounting professionals. Working as a member of the Finance Department for the Town, this position is responsible for the day-to-day preparation, analysis, and processing of all accounts payable and purchasing records for Middletown Public Schools with the ability to cross-train for similar functions of the Town. In addition, this position is responsible for verifying, processing, and preparing all miscellaneous cash deposits posted to the sub ledger and received at the Finance Office window as well as assisting the Tax Collections office as needed. The Accounts Payable Clerk is responsible for the accuracy of reviewing and posting journal entries generated in the town’s financial system. The Accounts Payable Clerk resolves any accounts payable and purchase order discrepancies independently while also maintaining accurate financial records. This position interfaces with vendors and customers daily and performs miscellaneous related clerical duties. This position requires a high level of analytical capability and knowledge of fiscal procedures and reporting requirements. This position requires a commitment to the highest quality of customer service.

• Responsible for processing all vendor invoices for payment, which includes verifying the completeness and accuracy of invoices with related requisitions, purchase orders, packing slips, receipts, and other related records.

• Processes approved departmental purchase order requests in the accounting system in accordance with the Town purchasing policy.

• Assists with preparation/analysis of monthly and year-end accounts payable, accounts receivable and encumbrance reports including the issuance of 1099’s.

• Reviews and posts journal entry batches in the accounting system.

• Maintains all permanent vendor, accounts payable, and purchase order files and records, including obtaining and maintaining current W-9’s.

• Coordinates and processes the weekly Accounts Payable check run for the School Department, with the ability to cross-train for the Town, to perform the same function when needed.

• Responsible for investigating and resolving vendor/customer issues and acts as the point of contact for vendors and staff regarding accounts payable and purchase order inquiries; reconciles open PO report monthly with respective school departments.

• Processes all miscellaneous billing and revenue collections receipts in the sub ledger.

• Verifies cash receipts at the window and prepares and secures them for deposit into the bank.

• Supports the maintenance of the Town’s fixed asset database.

• Acts as the town-wide cell phone coordinator.

• Supports the accounting function as needed in addition to assisting with the Annual Financial Audit.

• Works with other accounting staff to determine year-end encumbrances.

• Acts as the Town credit card custodian and coordinates documentation of credit card purchases with all town departments.

• Acts as the Town Petty Cash Fund custodian.

• Other related duties as assigned.

• Cross training on town and school responsibilities

• Requires knowledge and skills in general bookkeeping, with an emphasis placed on the accounts payable and purchasing processes.

• Must be able to work independently to resolve accounting discrepancies.

• Must have the ability to establish and maintain effective working relationships with co-workers, vendors, customers, and the general public.

• Must be able to communicate effectively both orally and in writing.

• Must possess problem-solving, analytical, and mathematical skills.

• Must demonstrate initiative and the ability to accept responsibility.

• Must possess the ability to implement strong organizational skills to meet deadlines, perform detail-oriented tasks, and balance a variety of responsibilities.

• Must possess the ability to maintain accurate and detailed records.

• Must demonstrate a commitment to the highest quality of customer service.

• Demonstrated proficiency with standard office productivity software (Excel, Word, Power Point, database management and report writing tools).

• Must possess the ability to comprehend Town ordinances as well as state and federal laws relating to the operations and responsibilities of a municipal finance office.

• Must possess the ability to communicate fiscal policy/procedure to co-workers and the public.

• Associates Degree in business, accounting, or finance with a minimum of two years prior cashiering experience and/or accounts payable/bookkeeping experience, or any equivalent combination of education and experience that would demonstrate the qualifications necessary to perform the duties associated with the position, is required.

• Must possess prior computer experience.

• Must possess prior knowledge of general office practices and procedures.

• Town must have the ability to bond the incumbent.

• Must successfully pass a background investigation.

• While performing the duties of this job, the employee frequently is required to sit, use the computer keyboard and mouse, stand, walk, talk, or hear, use their hands to finger, handle or operate objects, tools or controls, and reach with hands and arms; is occasionally required to climb, balance, stoop, kneel, crouch or crawl and lift/move up to 25 pounds.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

• The employee must be able to work in an office environment where the noise level is usually moderate.

Personal computer and peripheral devices, calculator, cash register, copy machine, digital camera, telephone, telephone headset, folder, postage machine, and fax machine.