Accounts Payable Manager jobs in Ada, OK

Full Time/ Salary / Exempt

WORK SCHEDULE

Monday through Friday Day Shift

JOB SUMMARY

Maintaining various accounting functions within business and finance, including all activities in the accounts payable arena and budget manager administration by ensuring accurate and timely processing of all aspects of the department. Including, but not limited to managing, cross-training and delegation of duties to staff. Maintain budget administration and provide training and assistance to university budget owners. Uphold internal controls of the University while maintaining appropriate documentation of the Business and Finance policies of the University.

Provide customer service and support across campus as relates to the accounting services and reporting needs of the University through budget administration, vendor relations, timely invoice processing, and other accounting related responsibilities of the University as assigned.

RESPONSIBILITIES

Essential Functions: Ensure all functions and services are provided either directly or through supervision of staff

• Manage all aspects of the Accounts Payable Processes and/or team, including staff management - hiring, scheduling, training, performance evaluation and competency and conducting disciplinary/counseling sessions as needed.
• Oversee management of financial data and procedures related to expenses generated by company, including processing of invoices, cutting of checks, etc.
• Analyze AP initiatives for adherence to industry standards and best practices, and pinpoint opportunities for growth and improvement.
• Manage and train staff on the Procurement card programs for the organization and manage the audit/policy compliance evaluation of Procurement Card use.
• Manage and train staff on the expense reimbursement procedures via Paycom.
• Responsible for establishing and implementing processes/procedures and policies to ensure that payments are made accurately, timely, and in alignment with the financial goals of the organization.
• Educate and train faculty and staff on the financial system policies and procedures to ensure organizational fiscal responsibilities are being met.
• Budget Maintenance and Administration duties as assigned.
• Educate and train University budget owners on budgeting process and expectations of assigned budget roles.
• Manage the administrative duties of the budget process, database, user access, etc.
• Provides customer service by responding to internal and external customers in a timely and professional manner.
• Coordinates with internal and external auditors to determine most efficient methods of satisfying their audit needs within the required time frame.
• Use professional judgment in the day to day management of staff and assigned duties of the area being managed.
• Work closely with Controller for cash management updates and other duties as required.
• Manage Accounts Payable processes and operations:
  • Ensure accurate processing of invoices, purchase orders, student refunds
  • Update and maintain vendor contacts
  • Cross-Train, delegate and manage AP staff, Assistants, & Student Workers
  • Organize and upkeep records as relates to vendors and administration
  • Organize and upkeep procedures manual for processing transactions
  • Maintain and upkeep approval access for departments
  • Sort, verify, scan and email invoices and statements to appropriate departments
  • Print AP, SP, Foundation, and Perkins-Loan checks
  • Data entry of new vendors and updating current vendors
    • acquiring FEI numbers
  • Maintain and Retain approvals for University payments
  • Reconcile assigned general ledger accounts
  • Maintaining Laserfiche documentation
  • Perform vendor audits on an as needed basis per department
    • Manually analyze documentation and account numbers for corresponding purchases per department

• Pay bills with Credit Card
  • make email, phone, and online payments
• Manage the administration of assigned business operations
  • University Purchase Card program,
  • Issuing and tracking purchase orders
  • Cash advances
  • Creating vouchers for various departments and send for approval
  • Receive and process interdepartmental transfers
  • Managing the Daily Mail Sheet
• Other duties as required.

Required Qualifications:

• Southern Nazarene University is an expression of the Church of the Nazarene. According to SNU policy, all faculty and staff must profess faith in Jesus Christ, possess a strong personal Christian commitment and be committed to the SNU mission to make Christlike disciples through higher education in a Christ centered community.
• An understanding of the importance for diversity, inclusion and equity.
• Bachelor’s degree in Accounting.
• Minimum of seven years of related work experience and/or relevant training in accounts payable, budget administration or other accounting specific role.
• Excellent interpersonal and communication skills required, both verbal and written.
• Ability to prioritize multiple demands in fast-paced work environment.
• Typing and spelling competency.
• Maintain strict confidentiality of all university business especially as relates to records, personal information, and finances.
• Ability to maintain excellent attendance and regular work hours is critical to successful performance in this position.
• Experience with various computer software applications.
• Data entry experience.

Preferred Qualifications:

• Budget Administration and Management
• Cost Accounting Experience
• Experience in higher education.

Supervision Received:

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised:

May be responsible for the coordination of work assignments for staff and student employees.

Apply Online for this position at Southern Nazarene Careers

Benefits

Generous benefit structure including family health insurance plan (shared cost), long term disability, dental insurance, group life insurance, retirement matching, tuition remission, vacation, sick leave, personal days, and holidays.