Accounts Payable Manager jobs in Moline, IL

Performs various office and clerical duties. Office and clerical duties may be assigned in accordance with the office procedures of New Choices, Inc. Office duties may be held in various departments.

Essential Functions:

· Open AP bills, alpha, stamp, date, place in folder for the following week

· Enter AP bills weekly

· Code Home Health nurse and HCA Mileage

· Data entry Mileage/Employee expense reimbursements in several software (Wizard, Access, GP)

· Stamp mileage checks and give to payroll staff

· Stamp and mail AP checks

· Attach AP check stubs to bills and file

· Pull FYE AP paid bills; label boxes/manila folders and file in boxes; place boxes in onsite storage

· May attach payroll stubs to timesheets and file

· Enter bank deposits

· File AR papers daily

· Calculate NOD approved units; enter units into Wizard; file NODs

· Receipt monies daily, copy receipts; send receipt copy to payee

· Enter Consumer bills, spending monies, print checks

· Stamp and mail consumer checks; file bills/check stubs

· Enter consumer bank deposits

· Update Contract books as contracts are in file tray and file old contracts

· Check supply order requests, assure reasonable pricing and quantity before approval

· Maintain inventory; organization of supply rooms; stock; lock/unlock supply room at set times

· Monthly AR claims billing

· Make flower pens for offices as needed

· Restock paper/plates/utensils in financial kitchenette area weekly & assure microwave is clean at all times

· Cross-Train and cover duties in other financial positions during staff PTO/leave of absence

· Make AR claims calls daily on claims issues; dispute/fix/adjust claims after issue is determined

· May assist Accounts Receivable staff with entering AR payments and claims calls as needed

· Assist Chief Financial Officer with projects and data entry as needed

· Communicates effectively and timely with CFO

· Maintains a positive rapport with co-workers and consumers

· Complete other job duties as assigned

Qualifications:

· Detail orientated – Ability to perform work accurately and thoroughly

· Decision Making - Ability to make critical decisions while following company procedures.

· Creative – Ability to think in such a way as to produce a new concept or idea

· Organized – Possessing the trait of being organized or following a systematic method of performing a task

· Energetic - Ability to work at a sustained pace and produce quality work.

· Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.

· Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

· Reliability - The trait of being dependable and trustworthy.

· Self Confident - The trait of being comfortable in making decisions for oneself.

· Accuracy - Ability to perform work accurately and thoroughly.

· Communication, Oral - Ability to communicate effectively with others using the spoken word.

· Analytical Skills - Ability to use thinking and reasoning to solve a problem.

· Communication, Written - Ability to communicate in writing clearly and concisely.

Education: High School Graduate or General Education Degree, general accounting knowledge of procedures

Skills: Able to use Microsoft Office applications, written and oral communication skills, basic filing and record keeping skills, operate office machines i.e. computer, calculator, fax machine, work well and efficiently independently with minimal supervision

Work Environment: Professional Office Building

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Accounting: 1 year (Required)

Work Location: In person