Accounts Payable Supervisor is responsible for supervising and guiding the day-to-day operational activities of an accounts payable function. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Being an Accounts Payable Supervisor prepares and evaluates applicable accounting reports to identify trends, inefficiencies, and opportunities for cost-savings and relays the conclusions to management. Implements standard operating procedures to maintain accurate financial records and compliance with accounting policies. Additionally, Accounts Payable Supervisor investigates and resolves discrepancies in billings and payments. Requires a bachelor's degree. Typically reports to a manager. The Accounts Payable Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. To be an Accounts Payable Supervisor typically requires 3 years experience in the related area as an individual contributor. Thorough knowledge of functional area under supervision. (Copyright 2024 Salary.com)
ACCOUNTS PAYABLE SPECIALIST
The Accounts Payable Specialist is responsible for receiving and reviewing incoming invoices and entering them into the Company’s accounting system while ensuring accuracy. The Accounts Payable Specialist facilitates payments for invoices and ensures they are paid quickly and efficiently.
· The Accounts Payable Specialist reports directly to the Operations Controller.
· The Accounts Payable Specialist has no supervisory responsibility.
· Accurately review, code, and enter all payables into AppFolio.
· Ensure a W-9 and COI is obtained for each vendor and maintain current recordkeeping for those documents.
· Perform monthly vendor reconciliations by obtaining, reviewing, and identifying discrepancies on vendor statements.
· Review and reconcile invoice discrepancies and obtain clarification from vendor in a concise and respectful manner.
· Set up utility and vendor accounts on new acquisitions.
· Review previously entered utilities for each property to ensure proper expense reporting and billing.
· Assist with month-end close and preparation of financial statements as needed.
· Aid the Operations team with questions/requests.
· Availability for internal and external audit requests.
· Exercise judgement in financial, operational, or transactional analysis.
· Seeks opportunities to improve processes to ensure efficiency with payment of invoices.
· Other accounting and administrative tasks as assigned.
· Associates Degree in an accounting related field or equivalent work experience.
· General knowledge of Accounting Principles and payable processing.
· 3-5 years of Accounts Payable processing and application.
· Ability to work independently and as part of a team.
· Detail oriented, organized, and analytical.
· Exceptional communication skills, verbal and written.
· Ability to effectively prioritize and execute tasks in a fast-paced environment.
· Strong working knowledge of Microsoft Office products.
· Adaptability to a paperless work environment.
· Perform all duties in a safe and respectful manner while following all company policies and procedures.
· Microsoft Office experience
· Appfolio experience (preferred)
Job Type:
· Full Time
Benefits:
· Paid Holidays (New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day)
· PTO
· Health
· Dental
· Vision
· 401K
· Company Contribution to AFLAC after tax policies available.
Physical Setting:
· Corporate Office setting with business casual attire.
Schedule:
· 8-hour shift of 8:00 am to 5:00 pm
· Day shift
· Monday – Friday
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The company recognizes that an individual with a disability may require an accommodation to enable him/her to successfully perform a job function. Consideration will be given to reasonable accommodations. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Orange Property Management is an Equal Opportunity Employer (EEO) and will not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
Experience level:
Schedule:
Ability to Relocate:
Work Location: In person
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