Accounts Receivable Clerk jobs in Madison, WI

Position Summary:

This position is responsible for routine processing of accounts receivable and collections. This includes processing customer invoices, processing cash receipts, applying payments on account (cash app), processing customer statements, following up on past due invoices, handling basic customer inquiries (like invoice copies) and accounting closing duties.

• This involves the processing of customer invoices, cash receipts, cash application, order credit holds, responding to customer inquiries, monitoring accounts for past due situations, and collection of payment
• This position also processes credit card payments made by customers and requires coordination with the payments clearing house service and reconciliation of the related clearing accounts.
• Processes credit checks of new vendors, as part of the Supply Chain verification process
• Reconciles customer accounts

Overview of Essential Duties / Functions:

• Perform accounts receivable processes including customer invoicing, sales tax adjustments, collections, and discrepancy research
• Maintain gathering freight cost information on applicable orders to bill for that freight appropriately
• Work with other departments and processes to ensure efficient and timely, yet with controlled risk, processing of orders
• Constant review of orders on credit hold and working toward resolution
• Audits the Sales Order and Returns process to ensure that customer PO's align with SO's and returns are properly approved through the RFGA process
• Process bank deposits, customer credit card payments, and reconcile customer Accounts Receivable transactions
  • This includes the cash application process that has to be maintained very accurately
• Complete credit applications from customers and perform credit checks
  • This includes supporting the Supply Chain process by doing vendor credit checks, also
• Assist with review of credit limits
• Ensure proper application of cash discount allowance
• Assist with special invoice processing exceptions, like portal invoicing or website coordination
• Support control process through reconciliation of various accounts receivable and customer deposit accounts
• Monitor bank of orders detail to ensure complete and timely billing
• Support periodic financial audit and tax provision/return activities
• Other related duties as required

Education / Experience:

• Associate degree in Accounting/Finance w/related field experience desired
• 1 years Accounts Receivable experience preferred
• Experience in SAP preferred

Personal Characteristics:

• Attention to detail and solid math skills
• Solid communication skills, written and oral
• Must be able to handle delicate communication with customers
• Must be able to handle communication with Sales, Project Management, and Customer Service
• Ability to prioritize and multi-task
• Good computer skills including Microsoft Office applications

Physical Requirements

• This position requires the ability to occasionally move about inside the office to access file cabinets, office equipment, etc.
• Consistently operates a computer and other office equipment such as a, copy machine, computer printer, calculator, etc.
• Must be able to remain in a stationary position 50% of the work-day
• Ability to communicate, verbally and in written form, with other employees, vendors, and customers