Administrative Assistant - Bilingual jobs in Naperville, IL

Location: Bensenville, IL (On-site)

Schedule: Monday - Friday 9:00 AM - 6:00 PM

Status: Full-time (Non-exempt)

Compensation: Starting at $20.00 hourly

$300 Sign-on Bonus After Completion of the 90-day Probationary Period

Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. 

Essential Functions

• Plans, organizes, and controls all activities of the Front Desk Area, coordinating with various departments in assisting of their visitors and employees.
• Greet visitors warmly and make sure to serve and offer  refreshments .
• Maintain security by following procedures; checking visitors in and out; issuing visitor badges.
• Answer, screen, and route incoming phone calls.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Answer client inquiries.
• Generate reports, create presentations, and conduct research.
• Contact various vendors and do thorough research for generating quotes.
• Manage staff appointments.
• Order office and warehouse supplies on a weekly basis. 
• Give Warehouse tours to visitors and vendors as and when necessary. 
• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies by working with different departments from time to time and uploading them correctly in the system for payments.
• Receive daily mail/deliveries. 
• Manage and prepare reception and conference room area.
• Work on required projects supporting departments.
• Make independent decisions and function with minimal supervision.
• Respond promptly, efficiently, and professionally.
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating.
• Perform other duties as assigned by the Upper Management.

Competencies

• Communication.
• Relationship management.
• Detail-oriented
• Ethical Practice.
• Multi-tasking ability.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, photocopiers, filing cabinets, and fax machines.

Preferred Education and Experience

High school diploma or GED with at least one year of work experience in a clerical/office support position; or any combination of education, training, and experience that demonstrates the ability to perform the duties of the position. Intermediate computer skills and Microsoft Office experience including Word, Excel. Knowledge of Google-based programs such as Google Sheets/Docs. Inventory management experience is a plus. 

Work Authorization

Must have legal authorization to work in the United States. 

What We Offer

• Annual Performance Review-Up to 3% at 90 day Review. Up to 8% at yearly review
• Annual Perfect Attendance gift card Ceremony
• Casual Work Environment 
• Employee Assistance Program 
• Employee Birthday Celebration with Gift Card Distribution 
• Employee of the Month Celebration 
• Generous Paid Time off Program 
• Insurance Coverage which includes: Medical, Dental, Vision and Life Insurance
• Monthly Company Activities and Celebrations
• Monthly Manager Lunches 
• Paid Holidays 
• Potential for Advancement
• Spotlight Employee Recognition 
• 401(k) with Employer Match

Midwest Goods Inc. was founded in 2014 and is a wholesale distributor of vape and electronic cigarette products. We rely on meeting our ethical principles and maintaining our business integrity, as well as our approach to our business which we call Service Spirit, Team Spirit, and Spirit of Progress. In the spirit of service, we expect all of our employees to demonstrate professionalism, enthusiasm, integrity, and a welcoming attitude to our customers, vendors, and each other. Every day our employees combine their individual skills and contributions to achieve collective success.  

Our team spirit is based on a sense of shared purpose, communication, and mutual respect. Our business is to serve others and to continuously improve the services and products we provide. In the spirit of progress, we support and encourage all of our employees to shape their own future and to grow with the Company. We also encourage each employee to take the initiative and look for new, different, and innovative ways to better serve our customers and vendors.  

Midwest Distribution is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regards to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform service member status; or any other protected class under Federal, State, or local law.  

Midwest Distribution is committed to creating a workplace that inspires and enables our employees to be the best they can be so that we can grow as a company, team, and family. We believe diversity, equality, and inclusion is vital to driving our culture, sparking innovation, and achieving long-term success.  

For all of life's occasions and everyday moments, visit Midwest Events  

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