Administrative Assistant jobs in Atlanta, GA

 Lanier Technical College – Hall County campus (www.laniertech.edu) is conducting a search for the following full-time, salaried, FLSA non-exempt, benefit-eligible position.  NOTE:  A background check and professional reference check are part of the selection process. Please contact Human Resources at 770-533-6903 or cantrell@laniertech.edu if any assistance/accommodation is needed in the application/interview process.

POSITION:                    Administrative Assistant for Allied Health Division

REPORTS TO:             Dean for Allied Health

SALARY RANGE:       Upper $30’s to Low $40’s depending on education, qualifications, and experience

EFFECTIVE:                This position is available now

RESPONSIBILITIES:

Under general supervision, performs and completes administrative tasks and assignments associated with the Allied Health Division including:

·       Provides support to the Dean for Allied Health including scheduling of meetings with access to confidential information note taking.

·       Review and maintain confidential communications.

·       Prepare monthly payroll Excel spreadsheet.

·       Prepares and manages hiring and payroll process for the Allied Health Division

·       Assist with processing of faculty applications and hiring procedures.

·       Communicate with new hires their responsibilities in getting cleared to work, sending in all official transcripts and certifications.

·       Assist with completion of schedules, Letters of Intent, faculty scheduling, room assignments, course schedules.

·       Calculate adjunct hours to prepare and manage letters of agreement each semester.

·       Assist in planning and organizing division meetings.

·       Create and submit purchase orders as needed

·       Send out emails to gather pertinent information from programs, review, prepare, assemble, process as needed

·       Respond to departmental inquiries, questions or requests

·       Enter data from forms into existing systems (i.e. Banner, KMS)

·       Monitor use of and maintain office supplies

·       Maintain and safeguard the confidentiality of documents, general files, and other pertinent information.

·       Conducts research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation

·       Provides support to Allied Health programs and Program Directors as needed.

·       Other duties as assigned by supervisor

MINIMUM QUALIFICATIONS

Associate’s degree *and* one (1) year of work-related experience; OR a High school diploma or equivalent *and* three (3) years related work experience.

 TECHNICAL COMPETENCIES

·       Ability to work with minimal supervision

·       Strong organizational and customer service skills, take initiative, and learn new concepts

·       Demonstrated attention to details and accuracy

·       Demonstrated proficiency and accuracy in data entry using Banner and KMS software systems

·       Proficient computer skills in Microsoft Office, spreadsheet applications and other job-related software programs

·       Ability to operate different office equipment, such as telephone, fax machines, copiers, scanners, shredders, etc.

·       Knowledge of modern office practices and procedures

·       Effective skill in interpersonal relations and in dealing with the public

·       Effective oral and written communication skills

·     Ability to understand and interpret policies and procedures and exercise good judgement

·       Ability to maintain confidentiality and safeguard information

·       Ability to be flexible, adaptable and function under pressure

PREFERRED QUALIFICATIONS

·       Prior work experience in a postsecondary educational environment

·       Post-secondary training or degree in a medical discipline or closely-related field

·       More than three (3) years of related work experience

State of GA benefits include: A choice of retirement plans (Georgia State Employees’ Pension and Savings Plan or Teachers’ Retirement System), health and flexible benefits insurance options, sick leave and annual leave accruals (10 hours each monthly), and 13 state holidays.

As set forth in its student catalog, Lanier Technical College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). The following person(s) has been designated to handle inquiries regarding the non-discrimination policies:

Title IX Coordinator:  Nancy Beaver, 770-533-7000, nbeaver@laniertech.edu

Section 504 Coordinator:  Veronica Bowermaster, 770-533-7003, vbowermaster@laniertech.edu

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Lanier Technical College is a registered participant in the federal work authorization program commonly known as E-Verify. Lanier Technical College Federally-Issued User ID: 46367 Date of Authorization: 3/28/2007 

It is the obligation of Lanier Technical College to ensure orderly operation, to protect the rights of all members of the LTC community, to prohibit acts which materially and substantially interfere with legitimate educational objectives, or interfere with the rights of others and to take disciplinary action where conduct adversely affects the College’s pursuit of its educational objectives. To this end, LTC complies with the Title II of Public Law 101-542, Crime Awareness and Campus Security Act – also known as the "Jeanne Clery Act." The Act requires that the College make available the report of campus crime statistics for the previous fiscal year by October 1st each year. The most recent LTC Campus Safety and Security Report is available at www.laniertech.edu. You may also request a paper copy from the Lanier Technical College Police Department located in the Breeden-Giles building on the Hall County Campus, 2535 Lanier Tech Drive, Gainesville, GA 30507.