Administrative Assistant jobs in Poughkeepsie, NY

Cirillo Architects is a small but busy architectural firm located in Middletown, NY seeking an Administrative Assistant to work 20-30 hours per week, beginning in early May. The ideal candidate would be detail oriented and possess strong communication and organizational skills. The duties of the Administrative Assistant include but are not limited to:

• Answering phone calls and taking messages
• Scheduling meetings
• Sending and responding to emails with clients and project partners
• Editing and compiling various necessary documents for construction administration at the architects’ requests
• Maintaining up-to-date documentation of office expenditures as well as invoices sent and received
• Purchasing necessary office supplies/running errands
• Copying and filing documents both in print and electronically
• Photo editing
• Contributing to the efficiency of office workflow and facilitation of information between the front desk and the architects
• 2 years administrative assitant experience required

Required Skills:

• Adobe Acrobat
• Microsoft Office (especially Outlook, Word, and Excel)
• Strong communication skills
• An ability to type quickly and accurately
• Knowledge of uploading and formatting photographs for architectural reports

Required Work Experience:

• Administrative Assistant or similar, 2 years

Required Education:

• High school or equivalent

Job Type: Part-time

Pay: $18.00 - $24.00 per hour

Expected hours: 20 – 30 per week

Work Location: In person