Administrative Assistant jobs in Bristol, CT

Are you an energetic professional who thrives in a team-based environment, gets satisfaction from creating procedures for organization, and loves music? Infinity Music Therapy Services is seeking an administrative assistant to join our team; we are looking for the “glue” that will hold us together behind the scenes. This position is perfect for parents who are seeking a flexible work environment.

Start Date

Approximately June 1, 2024

Applications accepted until May 15, interviews conducted shortly after

Location

Infinity Music Therapy Services

196 Queen Street

Southington, CT 06489

Required Qualifications:

· Basic use of Microsoft Office Suite (Word, Excel, PowerPoint)

· Strong time management skills and ability to prioritize assignments

· Detail oriented

· Basic Math Skills

· Respect for individuals with disabilities

· Strong customer service (email, phone, and in-person)

· Initiative in problem solving

· Strong written and spoken English

· Live in Connecticut or be willing to relocate

· Experience with basic office tasks (ex. filing, typing, scanning, etc.)

· Reliable transportation

· Ability to commit for a minimum of 1 year (we are looking for long-term team members)

We definitely want to hear from you if you have the following skills/ experience:

· Minimum of one (1) year experience in an administrative assistant/ office position

· Experience in a healthcare setting

· Experience using QuickBooks Online billing

· Experience working with individuals with disabilities

· Background in music

· Basic use of Canva (or related program)

· Spanish speaking

· Experience using Sortly

Hours

This position is approximately 15 hours a week. We are seeking a candidate with some flexibility (given advanced notice) to increase up to 20hrs a week based on work assignments. This position offers flexibility; while we require dedicated time in office, this position is built to recognize that family and health are a priority. We allow our employees to flex their hours, within reason, and work from home sporadically. Candidates should expect to be in the clinic at least three (3) days a week. Unless otherwise notated below, the start and end times can be flexible, and hours can be scheduled between 9:00am-7:00pm Monday-Friday or 9:30am-3:00pm Saturday/ Sunday to build a schedule up to 15hrs/week. A sample schedule is below.

Tuesdays

9:00am-12:00pm (required)

12:30pm-2:30pm

=5hrs

Wednesdays

9:00am-12:00pm

12:30pm-4:00pm

=6.5hrs

Fridays

10:00am-12:00pm

12:30pm-2:00pm

=3.5hrs

Up to four (4) hours will be worked on the 10th of each month to finalize billing, regardless of the day it falls on, including weekends. These hours may be able to be completed from home or fulfilled in part prior to the 10th.

Please note that during orientation, an alternate schedule will be provided to allow for opportunities to train with members of the team, observe music therapy sessions, and participate in in-person and virtual trainings.

Location

This position is based in our Southington clinic. Minimal travel is required. Travel is intermittently required to pick up office supplies, drop items at the post office, make bank deposits, etc.

Wages

This position is paid on an hourly basis. During orientation for up to the first ninety (90) days of hire, this position will be paid $16.50/hour. Upon completing orientation, this position will increase to $17.00/hour. Merit bonuses are paid for stellar work and dedication to the practice.

Responsibilities

· Billing: creating invoices, entering payments, etc.

· Customer relations: phone calls, intake documents, billing, scheduling, etc.

· Office tasks: filing, scanning, laminating, etc.

· Office maintenance: sweeping, mopping, dusting, etc.

· Team support: checking in/out materials, creating visual aids, etc.

· Repair maintenance: scheduling HVAC inspections, piano tunings, etc.

· Computer tasks: creating client files, sending emails, etc.

· Community activities: bank deposits, purchasing office materials, post office, etc.

· Team meetings: setting up meetings, taking down action steps, auditing basic records

· Creative expression: designing bulletin board, decorating for holidays

Benefits

Flexible work schedule with opportunities to work from home, modify work schedule based on family and personal needs, etc.

Worker’s Compensation Insurance

Direct Deposit

Free coffee/tea at the clinic

Paid Time Off

15% discount on music lessons for self or immediate family

Yearly Spa Day

Paid Mileage

Opportunities for merit bonuses

Gusto Wallet

To apply

Submit the following information to Jona Shook, MT-BC, Director of Services at jona@infinitymusictherapy.com Subject: Administrative Assistant.

· Cover letter detailing why you are interested in the position, your general availability, and your available start date

· Your resume

Questions regarding this role can be directed to the same email.

***Are you able to teach music lessons or provide early childhood music enrichment programs? Additional hours may be available!***

Job Type: Part-time

Pay: $16.50 - $17.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift
• Weekends as needed

Application Question(s):

• Do you read sheet music?
• Do you know the names of various percussion instruments?

Language:

• English (Required)
• Spanish (Preferred)

Work Location: In person