Administrative Assistant jobs in Catharine, KS

Mid America Ag Supply located in Great Bend, KS is looking to add a qualified Administrative Assistant to their growing team.

This is an entry-level accounting position and you will be responsible for processing the day to day accounting activity as the first priority, inventory control, staying in constant communication with the Sales Team on Sales Orders and the Warehouse Department on Purchase Orders, monitor/maintain/report on prepay contracts and vendor billings, along with assisting the accounting team in creating accurate and timely financial records for the organization. Also manages all the office details. This position reports to the Financial Accountant.

Role & Responsibilities

• Process A/P
• Process A/R
• Assist in performing inventory control procedures
• Customer and Vendor maintenance
• Maintaining Excel Spreadsheets
• Making use of current technologies
• Filing of documents, invoices and organization of work papers
• Communicate well with others and be willing to work in a team atmosphere
• Assist with non-routine projects

General Admin Support

• Greet customers, visitors, vendors and manufacture reps courteously and professionally.
• Continually maintain orderly, clean and safe lobby and desk area.
• Answer telephone in a courteous and professional manner, communicating information to all parties and responding appropriately to all requests for information.
• Route calls and relay messages to sales team and other employees as needed for meetings and orders.
• Stamp and sort incoming mail and distribute when the mail is ready.
• Notify sender and recipients of special package pick-ups, deliveries and/or delays.
• Place any orders as requested (office supplies, conference registrations, travel arrangements, etc.)
• Prepare documents as needed and requested.
• Organize PowerPoints for presentations and customer events.
• Organize and prepare for Team Meetings when needed.
• Make changes for meeting agendas and send to participants.
• Print documents and run reports as requested.
• Create new documents when requested.
• Notarize and distribute any needed documents.
• Update calendar and contacts as needed/requested.
• Personal appearance and work attire shall be consistent with a professional sales image.
• Assist as requested among the entire office team.
• All work will be performed with a focus on the following:
  • Attention to detail
  • Self-starter
  • Planning
  • Follow through
  • Multitasking
  • Consistency
  • Time management
  • Sense of urgency
  • Strive to exceed expectations

Required Skills & Qualifications

The successful candidate for this position must be highly organized, motivated and have general accounting and bookkeeping knowledge. A 2-year degree or equivalent experience is preferred. Attention to detail, oral & written communication skills and an act for critical thinking are also sought.

Benefits & Salary

• Competitive pay, commensurate with experience
• Company paid health, dental & vision insurance for employee
• 401(k) with company matching
• Holiday pay and a great PTO plan

Company Culture & Information

Mid America Ag Supply, LLC is an allied business of Innovative Livestock Services (ILS) located in Great Bend, KS. Mid America Ag is a young fast-growing seed, chemical and fertilizer business. Mid America Ag is an ag sales environment that is a vibrant mix of energies that thrives on mutual respect and mutual support. We’re trying out new things, as individuals and as a team, and we are learning as we go.

Supervisory Responsibility

No supervisory responsibilities.

Work Environment and Physical Demands

This job operates in a farm office setting. The role routinely uses standard office equipment. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open file cabinets, and bending or standing on a stool as necessary. The office is located near a grain facility, so any dust or grain allergies would have to be tolerated.

Position Type and Expected Hours of Work

This is a full-time position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasionally, the position may require extended work hours if requested and approved by the financial accountant.

The qualified candidates must be able to pass post-offer employment testing.

To apply visit ILSBEEF.COM/JOBS, call 620.792.6166, or apply in person at 537 SW 30 Rd, Great Bend, KS.

EOE