Administrative Assistant jobs in Rochester, NY

Minimum Qualifications Trainee : Six months of experience in administrative support, which includes use of office software (.

email, word processing), provision of customer service, business writing, and / or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Administrative Assistant 1 : Two years of experience in administrative support, which includes use of office software (.

email, word processing), provision of customer service, business writing, and / or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

Certification (., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Duties Description As an Administrative Assistant 1, you would ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management;

work coordination; customer service; fielding of questions; information gathering; and compilation of reports. Specific duties may include, but are not limited to, the following :

• Prepare correspondence, reports and other documents utilizing software such as Microsoft Office.
• Set up and manage paper and electronic filing systems.
• Create, maintain, and enter information into databases.
• Maintain scheduling and event calendar. Schedule and confirm appointments for clients, customers, or supervisors.
• Complete forms in accordance with agency procedures.
• Review work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
• Open, review, sort and distribute the mail in accordance with staff assignments. Review incoming correspondence and establish follow-up deadlines.
• Respond to incoming calls, respond to questions concerning policies or procedures, and refer calls to appropriate staff member for technical information.
• Maintain inventory of office supplies and arrange for office equipment maintenance and service.
• Perform other clerical and secretarial duties as necessary.

Last updated : 2024-04-06